Dynamic Admissions & Events Coordinator

The Covenant School; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

The Covenant School Admissions Coordinator role supports the Director of Admissions in day-to-day operations, manages communications, calendars, and admission processes, and serves as a welcoming point of contact for prospective families.

This position prioritizes organization, confidentiality, and collaboration across campus, including event logistics, onboarding new families, and maintaining confidential files.

Qualifications

• Bachelor's degree preferred.
• Strong organizational and administrative skills and keen attention to detail.
• Technical proficiency with Google Workspace.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong interpersonal and communication skills.

Responsibilities

• Provide day-to-day support to the Director of Admissions in planning and executing Admission processes and prospective parent and student interaction.
• Serve as a welcoming, professional and approachable point of contact for all those who engage with the Admissions Department.
• Support and execute deliverables for admissions projects as assigned by the Director of Admissions.
• Prepare and manage correspondence, meeting notes and admission documents while maintaining confidential files and records of potential new students and families.
• Prioritize incoming communications, ensuring timely responses.
• Facilitate clear, efficient, and timely communications regarding admissions, events, and confidential matters.
• Maintain and coordinate the Director of Admissions' calendar.
• Serve as the tactical liaison between the Admissions Department and on- and off-campus communities, fostering collaboration, coordinating meetings, and managing processes for meetings and initiatives.
• Support and facilitate internal division and department relationships, stewarding resources well and considering administrative and community needs.
• Assist the Director of Admissions with the onboarding of all new families and new students to ensure a smooth transition into the Covenant community.
• Coordinate with Covenant support departments to ensure events, collateral materials and physical locations are prepared and ready for Admission activities.
• Manage departmental expenses, including processing invoices, reimbursement and check requests, and providing monthly financial updates to the Director of Admissions.
• Attend coordinator meetings with peers from the other divisions and departments.
• Assist the Director of Admissions and the Events Manager with logistics and preparation for Admission events.
• Coordinate any volunteer support as needed.
• Perform other duties as assigned by the Director of Admissions.
• Manage the admissions and enrollment portion of FACTS

Job description

The Covenant School Admissions Coordinator role supports the Director of Admissions in day-to-day operations, manages communications, calendars, and admission processes, and serves as a welcoming point of contact for prospective families.

This position prioritizes organization, confidentiality, and collaboration across campus, including event logistics, onboarding new families, and maintaining confidential files.