Dynamic Administrative & Employee Services Coordinator

City of Bellevue; Bellevue (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Bellevue seeks an administrative assistant to provide frontline service for employees and the public across in person, phone, email, and online channels. You will support approximately 1,500 employees, promote alternative commute options, and help meet commute-reduction goals at major worksites.

Responsibilities include coordinating events, issuing badges, training delivery, maintaining logs and dashboards in Power BI, and ensuring facility access and security compliance.

Qualifications

• Graduation from high school or a GED equivalent.
• Four or more years of progressively responsible related experience providing complex administrative support.
• Experience in a service delivery environment with customer interaction across in-person, phone, and digital channels.
• Experience building positive relationships with customers.
• Experience writing procedures and providing training is preferred.
• SharePoint Designer and PowerBI dashboard creator experience preferred.

Responsibilities

• Provide frontline customer service to employees and the public across multiple channels.
• Perform general administrative and office support functions and coordinate travel.
• Maintain and update section documentation (procedures, job aids, online resources).
• Plan CTR commute marketing, promotions, and advisement to meet targets.
• Plan and coordinate events, conferences, and photo shoots across spaces.
• Coordinate facility access, badges, and security-related tasks.
• Process payments, reconcile accounts, and manage deposits.
• Coordinate contracts and vendor payments, ensuring deliverables.
• Ensure compliance with guidelines and supervise staff as needed.
• Develop training materials and deliver in-person presentations.

Skills

Communication

Customer service

Analytical thinking

Flexibility

MS Office

CTR knowledge

Education

High School Diploma or GED

Tools

PowerBI

SharePoint Designer

Job description

The City of Bellevue seeks an administrative assistant to provide frontline service for employees and the public across in person, phone, email, and online channels. You will support approximately 1,500 employees, promote alternative commute options, and help meet commute-reduction goals at major worksites.

Responsibilities include coordinating events, issuing badges, training delivery, maintaining logs and dashboards in Power BI, and ensuring facility access and security compliance.