Duet, Area Administrative Assistant

DUET; Bellevue (NE); On-site; USD 16,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Casual dress

Paid vacation

Paid sick time

Pension plan

Tuition reimbursement

Job summary

Duet, serving adults with intellectual and developmental disabilities across Eastern Nebraska, seeks an Administrative Assistant to support the Area Director and the Area Offices. The role requires handling minutes, mail, supplies, visitor reception, and confidential information with HIPAA awareness.

You should have a high school diploma or GED and at least two years of administrative experience; proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, Teams) is essential.

Qualifications

• Two years Administrative Assistant experience preferred.
• HIPAA compliance knowledge is required for confidential information handling.
• Strong communication and teamwork abilities are essential.

Responsibilities

• Provide clerical support to the Duet Area Offices.
• Take and disseminate meeting minutes.
• Answer phones and route inquiries; greet visitors.
• Maintain contact lists and office supplies.

Skills

MS Office

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

Job TitleDuet, Area Administrative AssistantHours Required40Job Description and HoursUnder the supervision of the Duet Area Director, the Administrative Assistant is responsible for providing daily support for the Area’s Administrative Offices, including the Area Director.Our Uncompromising Mission: To empower adults with intellectual or Developmental Disabilities to live life to the fullest through assisting with the activities of daily living.Unlock your potential with Duet.About Us:At Duet (formerly ENCOR), we provide support services to adults with intellectual and developmental disabilities with a focus on empowerment and independence throughout 5 counties in Eastern Nebraska. We assist in the activities of daily living, provide community engagement opportunities, job coaching and life skills training, as well as skilled nursing care as needed. Given we provide support 24/7, we offer a variety of shifts that can accommodate your schedule.ESSENTIAL JOB FUNCTIONS:1. Ensure confidentiality of all information and act in accordance with HIPAA regulations2. Provide clerical support to the Duet Area Offices3. Take and disseminate minutes for meetings as requested4. Sort and distribute incoming and outgoing mail (including faxes) at main Area office5. Maintain inventory and order supplies for the Area offices.6. Be the first point of contact for visitors and people in service including answering phones and routing as appropriate7. Maintain all contact lists including phone lists, emergency contact lists, service coordinators8. Submit mileage to Duet’s HQ for all Area employees9. Maintain (scan) all receipts for reimbursements and expense reports submitting to HQ as needed10. Maintain and submit all emergency drill records to HQ11. Track First Aid and CPR certifications and submit training requests to HQ12. Submit pre-approved payroll for people in service13. Maintain all non-electronic documents14. Contact vendors and get bids at request of ADOTHER JOB DUTIES:1. Other duties as assigned by the Duet Area Director.EDUCATION, TRAINING AND EXPERIENCE:1. A high school diploma or GED required.2. Two years Administrative Assistant experience preferred.3. Two years Human Services experience preferred.KNOWLEDGE, SKILLS AND ABILITIES:1. Must be a strong team player with a positive attitude.2. Must have strong knowledge of Microsoft Office 365, including Word, Excel, PowerPoint, SharePoint and Teams3. Ability to operate office equipment. (Multi-line postage meter and phone system, fax, calculator, copy machines, etc.)4. Ability to perform tasks efficiently and effectively with minimum supervision and in sometimes stressful situations.5. Ability to communicate clearly, both orally and in writing and be able to establish effective working relationships with staff, professionals, community representatives and the general public.6. Ability to pass APS/CPS background check. Additionally, must not have been dismissed from a prior employment due to suspected or actual abuse/neglect.7. Must possess and maintain a valid driver’s license, with no major violations (including DUI) in the last five (5) years and no more than three (3) moving violation and/or at-fault accidents in the last three (3) years. Have available an automobile with required State insurance coverage for purposes of transporting persons in services.8. Ability to work scheduled hours and comply with rules regarding attendance and notification.PHYSICAL DEMANDS AND WORKING CONDITIONS:1. Must be able to lift 25 pounds.2. Must be able to bend, stoop, and be able to sit in one position for long periods of time.3. Must be able to perform general office working conditions such as light lifting, sitting, bending and standing.Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by jobholders within this job. But, this job description is not intended to be an inclusive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position and may be subject to revision.What Makes us Special:Truly rewarding nonprofit experience in health & human services fieldOn-The-Job (OJT) training with mentor programs100% employer-paid single coverage health insurance (medical, dental and vision are paid by the company for every employee) after 90 day waiting periodCompany paid Short-Term-Disability & Long-Term DisabilityCompany paid Life InsuranceCasual Dress12 days Paid Vacation & 12 days Paid Sick Time (24 days total)11 paid holidaysPension & Retirement ProgramsTuition ReimbursementStarting at $14.00 / hour