Due Diligence Coordinator

Colorado Psychiatric; Boston, Northern (MA, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Colorado Psychiatric seeks a Due Diligence Coordinator to support project managers in LIHTC equity closings and disbursements. You will manage documentation flow, third-party reviews, and investor communications to ensure timely, accurate closings.

The role requires 4–6 years LIHTC experience, strong organization and communication skills, and the ability to work in a hybrid environment with some travel for site visits and training.

Qualifications

• Bachelor’s degree in real estate development, finance, accounting or urban planning preferred.
• 4–6 years LIHTC experience required.
• Experience on LIHTC closing teams strongly preferred.
• Experience with escrow processes preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Set up and maintain portal sites for due diligence sharing related to closings and post-closing installments.
• Coordinate access to share portals and manage documentation labeling.
• Prepare and maintain due diligence checklists with notes for working group reviews.
• Participate in project diligence and financing calls; build rapport with project partners.
• Disseminate due diligence to investors and respond to investor queries.
• Review diligence for completeness; ensure documents are signed and dated.
• Complete closing binders and migrate them to the company network.
• Coordinate insurance waivers and liaise with insurers for closing approvals.
• Coordinate environmental reviews and ensure reports are up to date.
• Coordinate background searches and update them as needed.
• Other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Public speaking

Education

Bachelor's Degree in real estate development or equivalent

Job description

A Brief Overview

The Due Diligence Coordinator will support Project Managers in the closing and evaluation of equity investments in affordable rental housing utilizing Low-Income Housing Tax Credit (LIHTC) financing, as well as with the processing of equity disbursements and monitoring of LIHTC project partnership requirements through stabilization. This is an external and internal customer-oriented position. This role will be responsible for working as part of a team to facilitate a positive customer experience. This entails coordinating the flow of documentation among the parties involved in each equity transaction, managing third-party reviews, reviewing and approving specific due diligence items, preparing and submitting documentation for investor review, and ensuring that equity payments are made in a timely and accurate manner. This role must be able to work with a strong sense of urgency to assist in moving transactions through the underwriting and closing processes, and be able to pivot with short notice of changing priorities. Occasional travel is required for site visits (on a limited basis), off-site training, and company events. This position reports to the AVP, Due Diligence.

What you will do

• Sets up and maintains portal sites for due diligence sharing related to project closings, and on an as-needed basis for post-closing equity installments.
• Coordinates access to share portals for appropriate stakeholders. Manages portals to ensure documentation is properly saved and labeled.
• Prepares and maintains due diligence checklists to capture the status of project due diligence with detailed notes. Coordinates with project managers and outside counsel to ensure checklists are updated and circulated to the working group prior to project calls.
• Participates in project due diligence and financing calls. Develops good rapport with project partners and responds to questions related to the due diligence process and/or documentation.
• Disseminates approved due diligence to investors and assists project managers with responding to investor queries and requests.
• Reviews project due diligence for completeness and accuracy. Ensures documents are signed and dated correctly.
• Completes closing binders for projects following the lower-tier project partnership closing, and migrates them from the portal share site to the company network.
• Works with project managers to process insurance waivers for internal approval, and investor approval as needed. Communicates with third-party insurance consultants to ensure that all insurance certificates are received and approved for closing and equity disbursements. Coordinates the revision of project-specific insurance requirements in project partnership agreements.
• Coordinates environmental reviews, managing communication with and payment to third-party environmental firms. Assist project managers in ensuring environmental reports are up to date for closing.
• Coordinates background search ordering and ensures searches are updated for closing, as needed.
• Other duties as assigned

This is a hybrid position with 3 days in the office and 2 days remote.

Qualifications

• Bachelor's Degree in real estate development or equivalent, finance, accounting, or urban planning preferred.
• 4-6 years LIHTC experience required.
• Experience on the closing team for LIHTC transactions strongly preferred.
• Experience with the escrow process preferred.
• Exceptional organizational skills, highly attentive to detail, and able to perform tasks with limited supervision in a time-sensitive work environment.
• Good client and public presentation skills; excellent oral and written communication skills.
• Maintain the strictest confidence when handling confidential and non-routine information and matters.
• Ability to initiate and maintain effective and cooperative working relationships with team members, government agencies, consultants, lenders, investors, and developers.
• Knowledge of key aspects of real estate development, land use and entitlement, property due diligence and acquisition, and site planning and design preferred.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.