Dual-Entity Bookkeeper & Accountant

Red House Design Build; Providence (RI); On-site; USD 30,000 - 44,000; Part time

Benefits offered by this job

401(k) Retirement Plan

Profit-Sharing Plan

Professional Development Fund

Dog-friendly workspace

Espresso bar

Job summary

Red House Design Build is seeking a part-time Bookkeeper/Staff Accountant to keep two entities’ books accurate and reconciled. You’ll handle payables, receivables, and month-end tasks, acting under the Finance, HR & Administration Manager and with oversight from the Controller.

The role demands QuickBooks Desktop proficiency, solid Excel/Sheets skills, and the ability to manage COI/W-9 renewals while coordinating with production and accounting teams. BuilderTrend experience is a plus.

Qualifications

• 2+ years in bookkeeping, full-charge bookkeeping, or AP/AR support.
• Proficiency with QuickBooks Desktop; strong Excel/Google Sheets skills.
• Comfort working with a remote, fractional Controller.
• Staff Accountant track: degree or CPA/CMA track; ability to prepare journal entries and reconciliations.
• Willingness to grow into reporting responsibilities over time.
• Experience with construction/design-build job costing is a strong plus.
• BuilderTrend experience; familiarity with Positive Pay/ACH exception handling.
• EOS/Traction exposure; openness to AI tools to increase capacity.

Responsibilities

• Maintain accurate accounts across two entities (Red House and boutique rental).
• Enter invoices with correct job/cost code; prepare payments; support collections.
• Prepare month-end close for both entities; ensure clean data for reconciliation.
• Chase COI/W-9 renewals; log expirations; escalate issues for timely resolution.
• Perform second-entity bookkeeping for recurring bills and receipts; align with Controller.
• Assist with payroll backup and cross-training for continuity.

Skills

Bookkeeping experience

Excel / Google Sheets

QuickBooks Desktop

Remote work with Controller

Journal entries & reconciliations

Job-costing exposure

BuilderTrend familiarity

AI tools for efficiency

Education

Accounting or finance degree

CPA/CMA track (preferred)

Tools

QuickBooks Desktop

BuilderTrend

Paycor (payroll)

Google Workspace

Job description

Red House Design Build is seeking a part-time Bookkeeper/Staff Accountant to keep two entities’ books accurate and reconciled. You’ll handle payables, receivables, and month-end tasks, acting under the Finance, HR & Administration Manager and with oversight from the Controller.

The role demands QuickBooks Desktop proficiency, solid Excel/Sheets skills, and the ability to manage COI/W-9 renewals while coordinating with production and accounting teams. BuilderTrend experience is a plus.