DUAL CREDIT COORDINATOR

Institute of American Indian Arts; Santa Fe (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

The Institute of American Indian Arts in Santa Fe, NM seeks a Dual Credit Coordinator to support the Dual Credit program with local high schools. You will handle outreach, student applications, enrollment via Empower, MOA development, and records management to support academic outreach and student retention.

Collaborating with the Dual Credit Director and IAIA staff, you will help with budget tracking, purchasing, campus workshops, and updates to the IAIA Dual Credit webpage while maintaining

Qualifications

• Minimum of an associate degree or an equivalent combination of related education and experience.
• Two years in a professional office setting.
• Proficiency in word processing, Excel spreadsheets, computer applications, and database maintenance.
• Must have a clean driving record, to be bondable to drive an IAIA vehicle.

Responsibilities

• Coordinate outreach for dual credit programs with the Dual Credit Director.
• Process student applications and enroll Dual Credit applicants via Empower.
• Develop MOAs with Local Education Agencies.
• Maintain records and statistical reports for the department.
• Assist with budget tracking and purchasing for the Dual Credit program.
• Coordinate campus workshops and travel to partner schools.
• Maintain communication with adjuncts, schools, students and families.
• Update IAIA Dual Credit webpage as needed.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Customer service

Organizational skills

Education

Associate degree

Bachelor’s degree

Tools

Empower

Microsoft Excel

Database software

Job description

SUMMARY OF RESPONSIBILITIES

The Dual Credit Coordinator assists with the Dual Credit program. Assists partner high schools by providing outreach and assistance in offering college credit to meet the needs of interested high school students. Provides administrative support to the Academic Department and Dual Credit Program by performing a wide variety of clerical and administrative needs. Supports the mission of IAIA and serves on institutional committees as needed.

ESSENTIAL POSITION FUNCTIONS

• Coordinate and execute, in partnership with the Dual Credit Director, the outreach components for the dual credit program, including scheduling and required reporting.
• Collect, organize, file, and process student applications and register Dual Credit applicants into selected courses via Empower.
• Develop and update Memorandum of Agreements (MOA) with Local Education Agencies (LEAs).
• Create a Course Appendix for new courses selected by the LEA.
• In collaboration with IAIA Academic Chairs, develop and review adjunct faculty contracts, Personnel Action Request (PAR) forms, and Course Action Request (CAR) forms for new/continuous hires of Dual Credit adjunct faculty.
• Maintain and implement accurate records/statistical reports in alignment with departmental needs.
• Assist the Dual Credit Director in tracking the annual Dual Credit budget.
• Produce timely requisitions, purchase orders, and check requests to the Finance department.
• Monitor accurate attendance and grade tracking.
• Manage computer items for Dual Credit students.
• Maintain continuous communication with Dual Credit adjuncts, schools, students, and families.
• Assist in managing and submitting updates for the Dual Credit webpage on the IAIA website.
• Manage telephone and email communications in a timely, courteous, and efficient manner.
• Work closely with the Registrar to maintain files and filing system for documents, statistical reports, and confidential records.
• Co‑develop Dual Credit program marketing materials and website maintenance.
• Coordinate on campus workshops/seminars for high school students.
• In collaboration with the Dual Credit Director to increase Dual Credit Enrollment as detailed in the Institutional Strategic Plan 2028 and IAIA’s Enrollment Management Plan.
• Travel to dual credit partner high schools and/or academic sites, as needed.
• Conduct guided tours for visitors and potential students, as needed.
• Must maintain a cordial working environment and relationship with faculty, staff, and students.
• Complete other duties as assigned pertaining to academic outreach and student/retention support programs.
• Performs other duties as assigned.

REQUIREMENTS

REQUIRED EXPERIENCE AND EDUCATION

Minimum of an associate degree or an equivalent combination of related education and experience. Plus, a minimum of two (2) years of working in a professional office setting. Proficiency in word processing, excel spreadsheets, computer applications, and database maintenance. Experience performing complex and responsible organizational duties. Must have a clean driving record, to be bondable to drive an IAIA vehicle.

PREFERRED EXPERIENCE AND EDUCATION

• Bachelor’s degree or an equivalent combination of related education and experience.
• Knowledge of the NM Dual Credit Program.
• Experience working with Native American Students and communities.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of modern office practices and procedures.
• Ability to use standard office equipment.
• Computer literacy, including experience with all Microsoft Office Suite programs.
• Ability to prioritize work and maintain multiple tasks.
• Ability to effectively manage schedule to provide consistent coverage during peak departmental and institutional periods, ensuring all core operational demands are met.
• Adhere to appropriate standards of conduct and ethics, including
  • confidentiality
  • integrity and honesty
  • compliance with directives
  • exhibit ability to adapt to changing work environments
  • cooperate and work respectfully with others
  • participates in pro‑active problem solving
  • attend to job duties
  • and participates in meetings as required.
• Ability to establish and maintain effective working relationships with all levels of personnel within the Institute and partner high schools, districts and tribal communities.
• Ability to communicate effectively orally and in writing.
• Ability to be a self‑starter; highly self‑motivated to improve programs and processes.
• Ability to work well under pressure and play a vital role in the process of delivery of quality work in a timely manner.
• Ability to work with moderate supervision, to begin projects independently (or as assigned), and to bring projects (or assignments) to conclusion on a timely basis.
• Demonstrate compliance with all applicable and essential IAIA policies, processes and/or procedures.
• Ability to perform other duties as assigned.

WORKING CONDITIONS

• Ability to sit at a desk for extended periods of time.
• Ability to see, view and/or review a wide range of information effectively/efficiently.
• Ability to reach for, grasp and extend hand or arm in any direction is part of completed essential clerical tasks.
• Ability to receive, interpret and respond to information communicated in various forms (verbal, written, etc.).
• This description is a general statement of required major duties and responsibilities performed on a regular or continuous basis.
• The employee must be qualified and able to drive government‑leased vehicles.
• The position is subject to the availability of NM State funds.
• Performance evaluation will include assessment of work results as described herein.
• There may be other duties as assigned.
• Management has the authority to change/augment/revise the functions and duties, at any time with or without notice.
• This is an on‑campus position with a standard Monday‑Friday schedule from 8am‑5pm.
• This job description does not constitute an employment agreement.