DSHS FTAA Fiscal Specialist 1

State of Washington; Steilacoom (WA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

On-site work

Job summary

Washington State Department of Social and Health Services (DSHS) is seeking a Fiscal Specialist 1 in the FTAA to administer Local Funds, process cashiering duties, reconciliations, and deposits, and support higher-level analysts. You will help ensure accurate financial records and assist managers and staff with fiscal inquiries.

The role requires 3+ years of fiscal record-keeping or an equivalent education/experience mix, with on-site work at McNeil Island.

Qualifications

• Knowledge of basic accounting practices and ability to apply practical accounting techniques accurately.
• Strong analytical skills to assess issues, evaluate options, and draw clear conclusions.
• Ability to process large quantities of fiscal data efficiently and meet deadlines while managing multiple tasks.
• Excellent communication, coordination, and teamwork skills to work effectively with staff at all levels.
• Proficiency with Microsoft Word, Excel, Outlook, 10-key calculators, and ability to learn specialized systems such as Financial Local Funds System, and Leave Tracker.
• Ability to maintain confidentiality, reliability, and good work attendance while modeling professional and socially responsible behavior.

Responsibilities

• Perform cashiering duties, disburse cash, verify receipts and returned transactions, and manage Local Funds, Patient Trust, Welfare, Petty Cash, and Miscellaneous Fund accounts.
• Prepare bank cash orders, generate checks, record deposits, and maintain Local Funds Purchasing Cards schedules and issuance.
• Process and calculate Semi-Monthly Resident Vocational Pay.
• Conduct daily check ins with mail room, process and record deposits, request to transfer funds, and reply to other communication with the Local Funds office.
• Reconcile cash drawers and cash boxes daily, and Food Program cash box at least monthly.
• Provide technical assistance to managers, supervisors, and employees on local funds usage and respond to staff inquiries regarding client balances or financial statements.
• Back up the FA2 position and perform other duties as assigned.

Skills

Basic accounting

Data analysis

Task management

Communication

MS Office proficiency

Financial systems knowledge

Education

Three years fiscal record-keeping experience

Equivalent education/experience

Tools

Financial Local Funds System

Leave Tracker

Job description

DSHS FTAA Fiscal Specialist 1

Join our team as a Fiscal Specialist 1 within the Finance, Technology, and Analytics Administration (FTAA). In this role, you will support the Consolidated Business Services (CBS3) Fiscal Analyst 2 and Fiscal Analyst 5 by administering, processing, and maintaining accurate records for Local Funds. Your work will include cashiering duties, daily reconciliations and audits, calculating Resident Vocational Pay, ordering cash, generating checks, and preparing deposits. This position plays a critical role in ensuring the proper use of Local Funds, assisting managers, supervisors, and employees, and responding to staff and resident inquiries. You will also provide backup and support for the FA2 position, helping maintain smooth and accurate fiscal operations.

Description

Join our team as a Fiscal Specialist 1 within the Finance, Technology, and Analytics Administration (FTAA). In this role, you will support the Consolidated Business Services (CBS3) Fiscal Analyst 2 and Fiscal Analyst 5 by administering, processing, and maintaining accurate records for Local Funds. Your work will include cashiering duties, daily reconciliations and audits, calculating Resident Vocational Pay, ordering cash, generating checks, and preparing deposits. This position plays a critical role in ensuring the proper use of Local Funds, assisting managers, supervisors, and employees, and responding to staff and resident inquiries. You will also provide backup and support for the FA2 position, helping maintain smooth and accurate fiscal operations.

Some Of What You'll Do

• Perform cashiering duties, disburse cash, verify receipts and returned transactions, and manage Local Funds, Patient Trust, Welfare, Petty Cash, and Miscellaneous Fund accounts
• Prepare bank cash orders, generate checks, record deposits, and maintain Local Funds Purchasing Cards schedules and issuance
• Process and calculate Semi-Monthly Resident Vocational Pay
• Conduct daily check ins with mail room, process and record deposits, request to transfer funds, and reply to other communication with the Local Funds office.
• Reconcile cash drawers and cash boxes daily, and Food Program cash box at least monthly
• Provide technical assistance to managers, supervisors, and employees on local funds usage and respond to staff inquiries regarding client balances or financial statements
• Back up the FA2 position and perform other duties as assigned

Additional Knowledge, Skills, And Abilities We Are Looking For

• Knowledge of basic accounting practices and ability to apply practical accounting techniques accurately
• Strong analytical skills to assess issues, evaluate options, and draw clear conclusions
• Ability to process large quantities of fiscal data efficiently and meet deadlines while managing multiple tasks
• Excellent communication, coordination, and teamwork skills to work effectively with staff at all levels
• Proficiency with Microsoft Word, Excel, Outlook, 10-key calculators, and ability to learn specialized systems such as Financial Local Funds System, and Leave Tracker
• Ability to maintain confidentiality, reliability, and good work attendance while modeling professional and socially responsible behavior
• Ability to optimize resources to support organizational goals

Who should apply?

We Are Seeking Professionals Who Have

• Three years of fiscal record-keeping experience. OR
• An equivalent combination of education and experience totaling three or more years.

Additional Information

• Work schedule: 7:15 AM - 3:15 PM, Monday through Friday
• Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
• Your workstation is on McNeil Island. This will cause you to take a ferry every day to and from your workstation.

Questions?

Please reach out to DSHS Recruiter Alex Baclaan at [e-mail] and reference job number 08724.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well‑being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑ra ta basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full‑time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part‑time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro‑rate basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even although there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Which of the following best describes your qualifications for this position?

• I have three or more years of work experience in fiscal recordkeeping.
• I have a combination of education and/or relevant experience totaling three or more years.
• None of the above.

02

QUESTION 2 Please describe your fiscal recordkeeping experience, including the types of tasks you performed and the total number of years you have worked in this area.

• Required Question