DSHS FTAA Fiscal Specialist 1

State of Washington; Steilacoom (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

On-site premium (5%)

Job summary

The State of Washington, Department of Social and Health Services, seeks a FTAA Fiscal Specialist 1 to administer Local Funds records, cashiering, reconciliations, and deposits, supporting FA2 and FA5 staff. This role ensures accurate financial records and smooth operation of Local Funds functions.

You will handle bank cash orders, issue checks, process deposits, and help manage client balances while maintaining confidentiality and accuracy in a team-based environment.

Qualifications

• Three years of fiscal record-keeping experience.
• Ability to apply basic accounting practices accurately.
• Strong analytical and multitasking abilities.
• Excellent communication and teamwork skills.
• Proficiency with Microsoft Word, Excel, Outlook, 10-key calculators, and related financial systems.

Responsibilities

• Perform cashiering duties, disburse cash, verify receipts, and manage Local Funds, Patient Trust, Welfare, Petty Cash, and Miscellaneous Fund accounts.
• Prepare bank cash orders, generate checks, record deposits, and maintain Local Funds Purchasing Cards schedules and issuance.
• Process and calculate Semi-Monthly Resident Vocational Pay.
• Reconcile cash drawers daily and respond to staff inquiries regarding client balances or financial statements.
• Back up the FA2 position and support fiscal operations as needed.

Skills

Accounting basics

Analytical ability

Multitasking

Communication

Microsoft Office

Confidentiality

Resource optimization

Tools

Financial Local Funds System

Leave Tracker

Job description

DSHS FTAA Fiscal Specialist 1 Join our team as a Fiscal Specialist 1 within the Finance, Technology, and Analytics Administration (FTAA). In this role, you will support the Consolidated Business Services (CBS3) Fiscal Analyst 2 and Fiscal Analyst 5 by administering, processing, and maintaining accurate records for Local Funds. Your work will include cashiering duties, daily reconciliations and audits, calculating Resident Vocational Pay, ordering cash, generating checks, and preparing deposits. This position plays a critical role in ensuring the proper use of Local Funds, assisting managers, supervisors, and employees, and responding to staff and resident inquiries. You will also provide backup and support for the FA2 position, helping maintain smooth and accurate fiscal operations.

Some of what you'll do:

• Perform cashiering duties, disburse cash, verify receipts and returned transactions, and manage Local Funds, Patient Trust, Welfare, Petty Cash, and Miscellaneous Fund accounts
• Prepare bank cash orders, generate checks, record deposits, and maintain Local Funds Purchasing Cards schedules and issuance
• Process and calculate Semi-Monthly Resident Vocational Pay
• Conduct daily check ins with mail room, process and record deposits, request to transfer funds, and reply to other communication with the Local Funds office.
• Reconcile cash drawers and cash boxes daily, and Food Program cash box at least monthly
• Provide technical assistance to managers, supervisors, and employees on local funds usage and respond to staff inquiries regarding client balances or financial statements
• Back up the FA2 position and perform other duties as assigned

Additional knowledge, skills, and abilities we are looking for:

• Knowledge of basic accounting practices and ability to apply practical accounting techniques accurately
• Strong analytical skills to assess issues, evaluate options, and draw clear conclusions
• Ability to process large quantities of fiscal data efficiently and meet deadlines while managing multiple tasks
• Excellent communication, coordination, and teamwork skills to work effectively with staff at all levels
• Proficiency with Microsoft Word, Excel, Outlook, 10-key calculators, and ability to learn specialized systems such as Financial Local Funds System, and Leave Tracker
• Ability to maintain confidentiality, reliability, and good work attendance while modeling professional and socially responsible behavior
• Ability to optimize resources to support organizational goals

Who should apply?

We are seeking professionals who have:

• Three years of fiscal record-keeping experience.
  OR
• An equivalent combination of education and experience totaling three or more years.

Additional information:

• Work schedule: 7:15 AM - 3:15 PM, Monday through Friday
• Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
• Your workstation is on McNeil Island. This will cause you to take a ferry every day to and from your workstation.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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