Driver Settlements Coordinator

Hirschbach; Dubuque (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

Hirschbach Motor Lines, based in Dubuque, IA, seeks a Settlement Coordinator to manage driver payroll and owner-operator settlements using the Trip Jacket module of TMI. You will ensure pay accuracy, deductions, reimbursements, and fuel card transactions.

This full-time role requires attention to detail, the ability to multi-task, and clear communication with drivers, lease operators, and internal teams to resolve questions and ensure timely, contract-compliant settlements.

Qualifications

• High school diploma or equivalent with relevant professional experience.
• Associate's Degree preferred.
• Ability to process information with high levels of accuracy and energy.
• Ability to multi-task and prioritize workload.
• All In to Win attitude with self-motivation to learn in a demanding environment.

Responsibilities

• Processes driver payroll and owner-operator settlements through the Trip Jacket module of TMI with verification of pay, deductions, reimbursements, and fuel card transactions.
• Sets up accounts for new owner operators and maintains master files.
• Tracks leases and company assets and updates master information as needed.
• Audits weekly payroll and settlements and resolves questions with drivers and departments.
• Ensures timely, contract-compliant settlements for terminated operators while protecting company assets.
• Maintains organized physical and electronic documentation and assists teammates as needed.

Skills

Payroll processing

Settlement coordination

Data accuracy

Communication

Education

High school diploma

Associates degree preferred

Tools

TMI Trip Jacket

Job description

The Settlement Coordinator is responsible for processing driver payroll and owner-operator settlements through the Trip Jacket module of TMI, ensuring accuracy in pay calculations, deductions, reimbursements, and fuel card transactions. This role sets up new owner-operator accounts, maintains master files, and tracks lease operator and company assets to ensure current and accurate records. The position prepares and audits weekly payroll and settlement statements, communicates with drivers, lease operators, and internal departments to resolve questions and discrepancies, and ensures timely and contract-compliant settlements for terminated operators while safeguarding company assets. The Settlement Coordinator maintains organized physical and electronic documentation, supports team members as needed, and proactively contributes to departmental and organizational objectives.

Essential Duties

• Processes loads for driver payroll and settlement through the Trip Jacket module of TMI; including verifications of appropriate pay, deductions, reimbursements and fuel card transactions.
• Sets up accounts for new owner operators in preparation for settlements
• Tracks lease operator and company assets
• Updates and modifies, as necessary, the applicable master files to maintain current and accurate information.
• Communicates with company drivers and lease operators, other departments and management personnel on questions and issues as needed.
• Prepare the weekly payroll/settlement to company drivers/owner operators, including processing pay transactions, auditing work, contacting drivers and other departments for clarification, and mailing support documentation.
• Processes operators who have terminated their contracts with the company in such a way that their settlements are paid in a timely manner, consistent with the terms of their contract and with regards to protecting company assets and resources.
• Maintains physical and electronic files that support the goals of the company and the department.
• Assists other settlement coordinators in their functions as may be necessary due to absences or workload, or for training newly hired associates.
• Other duties as assigned including proactively assisting others in achieving the organization's objectives.

Schedule: Full-time, Monday through Friday, 8am – 4:30pm

Education & Experience

• High school diploma or equivalent in education, paired with relevant professional experience.
• Associate’s Degree in a related field is preferred.
• Ability to process information with high levels of accuracy and energy
• Ability to multi-task and prioritize workload
• Demonstrates an “All In to Win” attitude and performances displays self-motivation and a strong desire to learn within an unpredictable and demanding environment.

Founded in 1935, Hirschbach Motor Lines has built a sterling reputation for delivering time and temperature-sensitive freight across 48 states. Today, the organization generates $1+ billion in revenue and has become the 2nd largest refrigerated carrier in North America with company headquarters in Dubuque, Iowa. Hirschbach strives to provide the highest level of service in the industry, offering a breadth of services including Dedicated, Over the Road, Expedited, Entertainment, and Logistics Solutions.

With a tenured history and vision for the future, our company culture drives us to be the best in the business, grounded in our All In To Win values. One key to trust is having a pool of talent and resources who are exceptionally competent, capable, and passionate for serving results to our customers.

Equal Opportunity Statement

Our Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.