DPS - IOD - Project & Compliance Team Lead - 1687

Texas A&M International; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Texas A&M International seeks a DPS - IOD - Project & Compliance Team Lead to oversee senior administrative operations, including contracts, procurement, and SharePoint administration. The role requires leadership, analytic thinking, and strong coordination across teams.

The position emphasizes driving efficiency through planning, supervising staff, and implementing improved business processes within the division. Regular attendance and after-hours availability are expected.

Qualifications

• Education: High School Diploma/equivalent required; Bachelor's degree preferred.
• Experience: Minimum of four (4) years in accounting, business operations, business administrative review, or technology acquisition and support.
• Licensure and/or Certification: Valid driver's license if driving is required.
• Regulatory knowledge: Ability to assimilate TXDPS/state/federal regulations, guidelines and policies.
• Technology: Proficiency with Microsoft Office and CAPPS/SharePoint; ability to learn new software.

Responsibilities

• Lead trainer; plans, assigns, and monitors the work of assigned staff.
• Assist/train team with development of requisitions for Procurement & Contract Services; describe services and enter requisitions into CAPPS.
• Plan and direct administration of contracts; evaluate activities; report findings to PCS and senior management.
• Oversee filing system for division procurements and contracts; monitor expiring contracts and grants; track reporting deadlines.

Skills

Leadership

Communication

Attention to Detail

Education

Bachelor's degree in business administration or related field

Tools

CAPPS

SharePoint

Microsoft Office

Job description

DPS - IOD - Project & Compliance Team Lead - 1687

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

GENERAL DESCRIPTION:

Performs a variety of advanced (senior-level) administrative operations and activities within assigned area of responsibility, including special projects, research studies, analysis and other specialized functions. Work involves overseeing and implementing organizational studies and evaluations, evaluating systems and procedures, overseeing work simplification studies, and evaluating operations and procedures manuals to assist management in operating more efficiently and effectively. May plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIES / RESPONSIBILITIES:

1. Serves as lead trainer; plans, assigns, and monitors the work of assigned staff.
2. Assists and or trains assigned team with the development of requisitions for Procurement & Contract Services (PCS) by describing services to be rendered and entering requisitions into CAPPS, completing receiving reports, and evaluating information supplied by PCS, and developing scope of work (SOW) statements prior to submission to PCS.
3. Plan and direct the administration of divisional contracts awarded (contracts, subcontracts, cooperative agreements, and grants), and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; and reports on findings and pertinent information to PCS and senior management.
4. Oversee and coordinate the development of/and maintains accurate filing system on all division procurements and contracts, including flagging and monitoring all expiring contracts, grants and agreements to ensure continuation of services. Maintains schedules for reporting and/or other deliverable due dates and other unique award requirements that must be adhered to (e.g. source origin restrictions, travel restrictions, etc.) for awarded contracts.
5. Assist in the administration of the division¿s SharePoint sites. To include development of pages, lists, and reports as needed for assigned projects and other day-today operations.
6. Evaluate and execute new or improved business processes and management practices for application to agency programs or operations pertaining to division project management, and procurements as assigned. Interpret historical, current, and projected data to identify problems, causes, and areas for which procedural system changes are indicated and identifies alternatives and makes and justifies recommendations.
7. Assist with the coordination, development and generation of regular and ad-hoc reports; and assist tracking of division and agency scheduled reports to ensure compliance with prescribed timelines. May serve as lead or subject matter expert (SME) on assigned reports.
8. Coordinates organizational studies and evaluations, assists with preparing operations and procedures manuals to assist management in operating more efficiently and effectively, including division governmental and contractual procedures.
9. Attends work regularly and observes approved work hours in accordance with agency leave and attendance policies.
10. Perform other related duties as assigned.

GENERAL QUALIFICATIONS and REQUIREMENTS:

Education : High School Diploma/equivalent is required. Graduation from an accredited college or university with a Bachelor's degree in business administration or a related field is preferred.

Experience : Minimum of four (4) years, experience in accounting, business operations, business administrative review, or technology acquisition and support. Experience with SharePoint site development is preferred.
Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification : If driving is required, must possess a valid driver license from state of residence.

Regulatory knowledge : Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Supervisory/Managerial/Leadership skills : Knowledge of management/supervisory methods and principles, performance/productivity standards, and fiscal/budget management. Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Ability to provide clear direction to others, promote teamwork and motivate others to accomplish goals.

Technology : Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.

Interpersonal Skills : Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills : Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills : Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.

Research and Comprehension : Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail : Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information : Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Safety : Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and Travel : Availability for after-hours work is required.

PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environment: Office/Indoors, Outdoors, and/or Vehicle;
Ambulatory skills, e.g. stand, walk, sit;
Hand-eye coordination and arm/hand/finger dexterity;
Ability to speak, hear, and exercise visual acuity;
Ability to transfer weights of up to fifty (50) pounds using proper material handling equipment is required for this position;
Driving requirements: Occasional (up to 5%).

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.