DPS - IOD - Contract Specialist V - 1986

Texas A&M International; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Texas A&M International in Austin seeks a Contract Specialist V to lead complex procurement and contract activities. You will develop policies, oversee service and commodity contracts, negotiate terms, monitor post-award performance, and ensure regulatory compliance across agency initiatives.

The role requires a strong background in procurement, negotiation, and leadership, with proven ability to guide teams, interpret contracts, and ensure accurate documentation in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required; bachelor's preferred in related field.
• Six years' full-time purchasing, contracting or contract management experience.
• Experience with high-dollar, highly complex contracts and RFP/RFO processes preferred.
• CTCD and CTCM certifications required or to be attained within 11 months of hire.
• Regulatory knowledge of contracting regulations, policies and procedures.

Responsibilities

• Develop and interpret procurement and contract administration policies.
• Oversee development of service and commodity contracts and negotiate terms.
• Oversee pre-award and post-award activities, monitor performance and billings.
• Resolve contract issues and concerns.
• Oversee negotiations of renewals, amendments, and plan changes.
• Review specifications and coordinate procurement documents and evaluation tools.
• Provide technical assistance on contract administration and policies.
• Plan, assign, and supervise the work of others.
• Monitor contracting regulations and ensure compliance.
• Identify training needs and arrange training delivery.
• Attend work regularly and adhere to attendance policies.
• Perform other duties as assigned.

Skills

Contract management

Procurement

Negotiation

Policy interpretation

Analytical skills

Interpersonal skills

Communication skills

Computer skills

Leadership

Education

Bachelor's degree in Business Administration, Public Administration, Finance or Accounting

Tools

Spreadsheets

Word processing

Databases

Desktop publishing

Job description

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Job Title DPS - IOD - Contract Specialist V - 1986

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

GENERAL DESCRIPTION: Perform highly advanced (senior-level) contract management work for high dollar, high profile contracts. Work involves developing and evaluating contracts for products and services. Plan, assign, and oversee the work of others. Work is performed under minimal supervision with extensive latitude for the use of initiative and independent judgment.

1. Develop and interpret procurement and contract administration policies and procedures.

2. Oversee the development of service and commodity contracts by identifying provider resources, describing services to be rendered, and negotiating price and product contractual terms.

3. Oversee and participate in contract pre-award and post-award activities, monitor contract performance and billings

4. Resolve contract issues and concerns.

5. Oversee and assist in negotiating contract renewals, amendments, and plan changes.

6. Oversee and review specifications for requests; plan, develop and coordinate procurement documents and evaluation instruments; and maintain contracting records.

7. Provide technical assistance to agency staff, other agencies, organizations and the community regarding contract administration, policies and procedures.

8. Plan, assign, and oversee the work of others.

9. Oversee the monitoring of and/or monitor legal, rule and regulatory requirements pertaining to contracting

10. Identify training needs and determine how training should be provided and conducted.

11. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

12. Perform other duties as assigned.

GENERAL QUALIFICATIONS and REQUIREMENTS:

Education - High School Diploma/equivalent required. Graduation from an accredited four-year college or university with a major in Business Administration, Public Administration, and Finance, Accounting or a related field preferred.

Experience - Minimum of six (6) years full-time purchasing, contracting or contract management. Two (2) years of direct Texas State purchasing or contracting experience preferred. Experience administering high dollar and highly complex contracts and facilitating contract activities utilizing the Texas Request for Proposals (RFPs) and Request for Offers (RFOs) are preferred.

Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification - Certification as a Certified Texas Contract Developer (CTCD) [formerly Certified Texas Procurement Manager] and Certified Texas Contract Manager (CTCM) are required for this position or attainment of both within eleven (11) months of hire. Must maintain valid certifications for continued employment in position.

Regulatory knowledge - Knowledge of contracting regulations, policies, and procedures. Knowledge of agency and departmental organizational structure, policies, procedures, rules and regulations preferred. Skill in interpreting and applying rules, regulations, policies and procedures. Knowledge of community resources.

Analytical skills - Skill in problem- solving techniques. Skill in reviewing technical data and prepare technical reports.

Purchasing skills - Knowledge of automated purchasing methods and procedures. Skill to negotiate features of a contract, while balancing agency and provider requirements. Skill to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.

Interpersonal skills - Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Must exercise excellent interpersonal skills - position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with external and internal customers. Ability to effectively lead others.

Communication Skills - Skill to communicate ideas and instructions clearly and concisely. Excellent verbal and written communication skills to include complex correspondence drafting, English composition, grammar, punctuation, and spelling.

Computer skills - Proficient with personal computers and various software, e.g. spreadsheets, word processing, databases, desk-top publishing, and modern business practices.

Organizational skills - Skill to prepare and maintain accurate records, files and reports. Ability to multi-task and prioritize in a high-stress, fast-paced, multi-demand environment, and the ability to make sound work-related judgments and decisions.

Confidentiality - Must be able to responsibly handle sensitive and confidential information and situations.

Travel and/or Schedule - Availability to work overtime and/or be on call.

PHYSICAL and/or ENVIRONMENTAL DEMANDS:

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ambulatory skills, e.g. stand, walk, sit, stoop;
• Ability to speak, hear, smell, and exercise visual acuity;
• Ability to transfer weights of fifty (15) pounds anticipated for this position;
• Driving requirements: Low - 1 or less times/week.

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.