DOT Administrator

Henkels & McCoy; Pomona (CA); On-site; USD 40,000 - 61,000; Full time

Benefits offered by this job

401(k) Plan

Employee Stock Purchase Plan

Health, Dental, & Vision Insurance

Voluntary Life Insurance

Voluntary Short-Term & Long-Term Disb.

Paid Time Off

Job summary

Henkels & McCoy West, LLC is seeking a DOT Administrator to provide administrative and program support for compliance activities under FMCSA/PHMSA. The role liaises with internal teams and third-party vendors to ensure timely, accurate regulatory reporting and adherence to driver qualification, testing, and training requirements.

The position involves coordinating communications, audits, and reporting, while supporting policies and procedures and maintaining confidential data.

Qualifications

• High school diploma or equivalent.
• Two+ years of admin, compliance, safety, fleet, HR, or operations support experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Self-starter able to manage multiple tasks and priorities while meeting deadlines.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate compliance programs and initiatives.
• Track compliance action items and assist with audits.
• Prepare reports, spreadsheets, presentations, and compliance summaries.
• Maintain compliance tracking tools and monitor key metrics.
• Provide administrative support and assist with special projects.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Multitasking

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Overview

Why Henkels & McCoy:

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You’ll tackle complex, high-visibility projects that keep the lights on for millions—while working with a team that values your expertise and empowers your professional development.

Company Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Summary:

The DOT Administrator provides administrative and program support and assists in the day-to-day coordination of the Company's compliance activities. This position supports compliance programs related to Driver Qualification (DQ), drug and alcohol testing, regulatory requirements, customer compliance obligations, and related reporting activities under Federal and State DOT regulations, the Federal Motor Carrier Safety Administration (FMCSA) and Pipeline and Hazardous Materials Safety Administration. (PHMSA).

Responsibilities

The DOT Administrator serves as a liaison between internal departments and third-party compliance vendors, helping to ensure compliance-related activities are completed in a timely and efficient manner. This role supports by coordinating communications, monitoring reports, tracking action items, and assisting with audits and compliance initiatives.

Compliance Program Support

• Assist with the administration and coordination of compliance programs and initiatives.
• Support the implementation of compliance policies, procedures, and regulatory requirements.
• Coordinate communications between third-party compliance vendors and internal stakeholders.
• Track compliance-related action items and assist with follow-up activities as directed.

Driver Qualification & Drug Testing Support

• Review vendor-generated compliance reports and send notification of outstanding items requiring attention to Operations
• Assist with monitoring CDL expirations, medical certifications, MVR reviews, and other driver qualification requirements.
• Coordinate employee and supervisor notifications regarding upcoming compliance deadlines.
• Assist with communication and coordination related to random, post-accident, reasonable suspicion, and return-to-duty drug and alcohol testing requirements.
• Assist with the Substance Abuse and follow up program.
• Assist with monitoring and auditing the Clearinghouse Drug & Alcohol program, including processing queries.

Operator Qualification & Training Support

• Coordinate employee notifications regarding qualification renewals, training requirements, and certification deadlines.
• Support reasonable suspicion training for the field and office supervisors.

Audit & Reporting Support

• Assist the Compliance Manager with internal, customer, regulatory, and third-party audits.
• Coordinate requests for documentation from third-party administrators and internal departments.
• Prepare reports, spreadsheets, presentations, and compliance summaries.
• Maintain compliance tracking tools and assist with monitoring key compliance metrics.

Administrative Support

• Provide administrative support.
• Coordinate communications, and support compliance-related projects.
• Maintain confidential employee and company information.
• Perform other duties and special projects as assigned.

Qualifications

Required:

• High school diploma or equivalent.
• Two or more years of administrative, compliance, safety, fleet, human resources, or operations support experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Self-starter with the ability to manage multiple tasks and priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred:

• Experience supporting DOT, FMCSA, utility, construction, transportation, or energy operations.
• Familiarity with Driver Qualification programs, drug and alcohol testing requirements, and Operator Qualification programs.
• Experience working with third-party compliance vendors and regulatory reporting.

Hourly Range: $28.99 - $43.46 hourly / DOE

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following:

• 401(k) Plan
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• Voluntary Life Insurance
• Voluntary Short-Term & Long-Term Disability
• Paid Time Off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.