DOS - GOVERNMENT OPERATIONS CONSULTANT III - 45000011

My Florida Families; Tallahassee (FL); Sur place; USD 52 000 - 72 000; Plein temps

Résumé du poste

The State of Florida Department of State is seeking a Contract Administrator to manage contracts for commodities and services. You will report to the Purchasing Manager and ensure internal controls and compliance across agency divisions.

Responsibilities include maintaining contract files, aiding MFMP Ariba On Demand users, entering contracts and grants into FACTS, and assisting with solicitations and training. Regular attendance is essential.

Qualifications

• Minimum 2 years in purchasing or procurement.
• Experience in contract administration, management or monitoring.
• Proficiency with MS Office (Word, Outlook, Excel).

Responsabilités

• Maintain original contract files and financial information for all contracts.
• Liaise with contract managers, provide consultation and training.
• Assist MFMP as System Administrator for Ariba On Demand accounts.
• Ensure contracts and grants are entered into FACTS timely.
• Support development of formal solicitations and requisitions.
• Monitor retention schedules and perform related duties.
• Attend meetings with DMS/DFS as needed.

Connaissances

Purchasing experience

Contract administration

Contract monitoring

Quality assurance practices

Microsoft Office Suite

Outils

MFMP Ariba On Demand (AOD)

FACTS system

Description du poste

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Date: Oct 29, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886616

Agency: Department of State

• Minimum of two years experience in purchasing and/or procurement
• Experience in contract administration, management, and/or monitoring
• Working knowledge of contract monitoring and quality assurance practices
• Proficiency with Microsoft Office Suite including Word, Outlook and Excel

Preferences:

• Experience with MyFloridaMarketPlace (MFMP) Ariba On Demand (AOD);
• Knowledge of contract administration, management, contract monitoring and/or quality assurance practices

Special Note:

Regular and consistent attendance is an essential function of this position.

Duties and Responsibilities:

This position serves as the Department of State’s Contract Administrator pursuant to section 287.057 (16), F.S., and is responsible for the management of contracts for the purchase of commodities and contractual services for the agency. This position serves in a confidential capacity reporting to the Purchasing Manager and ensures that internal controls of contract management are established and maintained for each of the Agency divisions, and ensuring compliance with legal requirements.

Specific duties and responsibilities include, but are not necessarily limited to:

• Responsible for maintaining the Department’s original contract files and financial information on all contracts. Serve as liaison to, and provide consultation, technical and administrative assistance, and direction to, Department contract managers in the effective and efficient management of their contracts. Triage issues, track and report information, and facilitate problem resolution related to Department contracts. Establish and maintain databases and tracking systems to prepare appropriate reports to track contracts and related documents ensuring accurate supporting documentation is maintained to support the administrative contract files and to ensure compliance with applicable statutory requirements. Responsible for providing agency contract management training to Divisions in conjunction with the Purchasing Manager.
• Serves as Assistant MyFloridaMarketPlace (MFMP) System Administrator for consultation and technical assistance regarding the creation of new Ariba On Demand (AOD) accounts, inactivate AOD accounts and train new AOD requesters. Coordinates the establishment of education and communication activities for Department requesters, contract managers and their supervisors regarding their duties, roles and responsibilities of a contract manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), Rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable.
• Responsible for ensuring all contracts and grant awards are entered into the Florida Accountability Contract Tracking System (FACTS) timely according to Florida Statutes Chapter 215; Provides technical assistance.
• Assist the Department purchasing staff as needed, with the development of formal solicitations, and purchase requisitions Attend related meetings hosted by the Department of Management Services (DMS) and Department of Financial Services (DFS), as needed.
• Responsible for ensuring the proper disposition of eligible records and monitoring the retention schedules for the Department’s Purchasing Office.
• Perform other work related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of State purchasing and contracting rules, regulations, procedures, techniques, practices and interpretations, including Ch. 287, F.S. Rule 60A, F.A.C..
• Ability to compile and analyze complex information for administrative decisions. communicate effectively, both verbally and in writing; work independently.
• Ability to effectively manage project timelines and complete work with minimal supervision.
• Proficiency with Microsoft Office Suite including Word, Outlook and Excel.

CRIMINAL BACKGROUND CHECKS

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.