Donor Scholarships and Funds Manager

Texas A&M University; Commerce (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Tuition assistance

Health benefits

Retirement plan

Wellness program

Job summary

Texas A&M University seeks a Donor Scholarships and Funds Manager to oversee the full life-cycle of restricted funds, from creation to stewardship, supporting the Philanthropy & Engagement division. You will implement tracking via Raiser’s Edge and manage gift agreements to align donor intentions with university needs.

The role requires a Bachelor’s degree and 3 years of related experience, with certification in Raiser’s Edge preferred. Strong writing and communication skills are essential.

Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three (3) years of related experience; strong project management and communication skills; detail oriented.
• Certification in Blackbaud’s Raiser’s Edge (preferred).

Responsibilities

• Manage full life-cycle of restricted funds, gifts, and stewardship with donors and university partners.
• Process gift agreements and documents supporting new gifts to the Foundation or Alumni Association.
• Draft and implement gift agreements balancing donor wishes with university needs.
• Ensure compliance with IRS, Title IX, and TX SB 17.
• Research best practices and regulations to improve administrative effectiveness.
• Maintain policies and procedures for gift acceptance and funds management.
• Coordinate with Financial Services to fulfill reporting requirements.

Skills

Project management

Excel

Communication

Time management

Attention to detail

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Raiser’s Edge

TAMUS Canopy

Job description

Job Title

Donor Scholarships and Funds Manager (Agency: East Texas A&M University, Department: Vice President for Philanthropy & Engagement)

Job Overview

In support of the Philanthropy and Engagement Division, this position manages the full life‑cycle of restricted funds enabling development and supporting stewardship functions within the division.

Responsibilities

• Effectively implement and administer information tracking via Raiser’s Edge and document management processes for restricted funds management; enabling the cultivation, solicitation, stewarding and recognition of the university’s generous benefactors.
• Process all gift agreements and other documents supporting new gifts to the Foundation or the Alumni Association.
• Draft and implement clear and concise gift agreements that strategically balance the donor’s wishes with the university’s needs.
• Provide guidance regarding fund criteria to ensure compliance with IRS, Title IX of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, and TX SB 17.
• Research best practices, peer institutions, and government regulations and recommend changes and enhancements to improve administrative effectiveness.
• Manage the full life‑cycle of policies and procedures related to gift acceptance and funds management.
• Draft, implement, and maintain straightforward and effective policies and procedures ensuring that all stakeholders are involved and informed.
• Manage the full life‑cycle of Foundation and Alumni Association restricted funds including gift agreements, creation of fund, donations to fund, and supporting stewardship of donors.
• Proactively maintain an ongoing health check of all funds, ensuring that necessary updates and transfers are applied, involving development personnel when communication is needed with the fund point of contact.
• Partner with Financial Aid & Scholarships to ensure scholarship opportunities are current and complete.
• Maintain an open line of communication with scholarship committees to ensure scholarship awards comply with donor restrictions.
• Coordinate the timely receipt of information from Financial Services to fulfill status and reporting requirements.
• Provide data, as needed, to stewardship personnel to support donor stewardship and recognition.
• Develop processes to support these functions.

Minimum Requirements

• Education: Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Three (3) years of related experience; proven track record of successful project management; outstanding organization and time‑management skills; superior attention to detail; excellent communication skills; clear and concise business writing skills; effective consensus builder; proficiency with MS Excel, MS Word, MS Teams, and Blackbaud’s Raiser’s Edge; ability to multitask and work cooperatively with others; ability to quickly learn and utilize department specific information systems.
• Licensing/Professional Certifications: Certification in Blackbaud’s Raiser’s Edge (preferred).
• No physical requirements.

Preferred Education / Skills / Experience

• Master’s degree preferred.
• Working knowledge of university procurement policies.
• Experience with Raiser’s Edge including query, export and gift processing.
• Experience with FRS module within TAMUS Canopy system and TAMUS Endowment reporting system is preferred.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long‑term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12‑15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Physical wellness program and wellness release time for eligible employees.
• Access to cutting‑edge research opportunities at a designated R2 Research Institution.
• First accredited institution to offer a competency‑based bachelor’s degree in criminal justice.
• Distance education offerings throughout Texas.

Legal & EEO Statement

All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, providing an educational and work environment conducive to personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees, and prospective employees. External Applicants, Internal Applicants as described. The Texas A&M System is an Equal Opportunity / Veterans / Disability Employer.