Donor Relations Coordinator Seattle, WA

Kaizen Lab Inc.; Seattle, Northern (WA, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) program

Paid time off

Job summary

Classical KING in Seattle seeks a Donor Relations Coordinator to act as the primary customer service representative for its donor family. The role involves timely gift processing, acknowledgements, record-keeping, and donor benefit fulfillment, reporting to the Director of Advancement Operations.

This is a full-time in-office role. You will liaise with colleagues and vendors across multiple departments, ensuring data integrity and strong donor engagement to support fundraising efforts and

Qualifications

• 2+ years in an administrative role (data entry, calendar management, etc.).
• Experience in fundraising or nonprofit organizations is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Manage donor relations phone lines and email inboxes, respond to inquiries, address payment processing issues, and increase engagement.
• Produce and send acknowledgement letters and tax receipts.
• Fulfill donor gifts and liaise with vendors and donors to ensure timely delivery of premiums.
• Provide back‑training support for gift processing during high volume periods.
• Support the philanthropy team with portfolio management tasks and data hygiene across donor records.

Education

Bachelor's degree or equivalent education/experience

Microsoft Office Suite

Asana or similar PM tools

Tools

Asana

Microsoft Office

Fundraising databases

Job description

Classical KING serves a diverse and growing audience in the Pacific Northwest and beyond, strengthening our community through music, the arts, and creative connection. For decades, we have connected listeners with classical music while supporting the artists and organizations that shape the cultural life of our region. Today, we reach audiences through 98.1 FM across Western Washington and into British Columbia, as well as through free streaming on our app, website, smart speakers, and other digital platforms, making our service accessible to listeners wherever they are.

As audiences increasingly engage with music in new ways, Classical KING is expanding how we serve and connect with listeners through digital content and storytelling that reflect how people discover and experience music today.

This work builds on a foundation of trusted on-air experience, thoughtful curation, and strong relationships with local artists and arts organizations. Classical KING remains rooted in human connection and a commitment to making classical music accessible to all. At the same time, we are growing our digital presence, strengthening community partnerships, and creating new ways for audiences to engage with the arts.

As an independent nonprofit supported by listeners, grants, and sponsors, Classical KING is co-located with Seattle Opera at Seattle Center, the cultural heart of the Pacific Northwest. With broad reach, a diverse audience, and few barriers to access, Classical KING has long served as a central hub for the arts, connecting artists, organizations, and audiences across the region, and is now extending that role into the digital spaces where audiences engage today. Our work has a direct and visible impact on the artists we support, the organizations we partner with, and the audiences we serve.

The Donor Relations Coordinator is a critical voice for the organization, serving as the primary customer service representative for Classical KING’s largest donor family. They will liaise with colleagues and vendors to ensure timely and accurate gift processing and acknowledgements, record keeping, and donor benefit fulfillment. The role touches a broad range of tasks and initiatives that support the advancement team. This is a full-time, in office role reporting directly to the Director of Advancement Operations.

Role Responsibilities

• Manage the donor relations phonelines and email inboxes; deftly understanding each supporter’s needs, responding to inquiries sincerely and efficiently, addressing payment processing failures, and leveraging opportunities for increased engagement.
• Produce and send acknowledgement letters, tax receipts, donor collateral, and other transactional communications in alignment with policies and procedures.
• Fulfill donor thank you gifts in association with fundraising drives and other donor programs; liaise with vendors, fulfillment centers, and donors to ensure quality products and timely delivery of premiums.
• Provide back‑training support for gift processing, especially during high volume periods, with full cross‑training on all giving formats and related procedures.
• As needed, support the Philanthropy team as a backup for performance circle phonelines and email inboxes as well as administrative and database duties pertaining to portfolio management.
• Create, update, and maintain donor records; serve as a key partner in ensuring data hygiene, regularly supporting projects to align the database and related tools with departmental priorities.
• Support the Director of Advancement Operations to meet the needs of the department as assigned.
• Be committed to understanding and addressing the needs and inter‑dependence within the organization and of the Advancement team in particular; use personal and professional skills to set others up to succeed; support effective donor engagement and relationship management in and through all activities to help create a culture of giving.

Candidate Qualifications

• Previous donor/customer facing roles providing exceptional customer service.
• Excellent verbal and written communication skills.
• 2+ years in an administrative role (i.e. data entry, correspondence, calendar management, event planning, project management, and/or customer service). Experience in fundraising or non-profit organizations a plus.
• A bachelor’s degree or equivalent education/experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Outstanding diligence, planning, and organization; experience with Asana or other project management tools desired.
• Comfortable with technology, able to learn new tools with ease; experience with fundraising databases and related tools helpful.
• A willing commitment to the mission, vision, values, and priorities of Classical KING; accountable for executing assigned objectives and plans.
• A high level of personal integrity, respect for others of all backgrounds, and a commitment to excellence; exemplify ethical standards of professional conduct.

Classical KING is committed to building a more inclusive and equitable organization across our programming, staff, and board. This work is ongoing and central to our mission, and we welcome candidates who share a commitment to expanding access, representation, and opportunity in the arts. Learn more about our approach to diversity, access, equity, and inclusion on our website.

• medical, dental, and vision insurance
• employer-paid life and disability insurance
• 401(k) program, paid time off including holidays, sick days, bereavement leave, and vacation
• a relaxed, healthy, joyful work environment
• and a flexible work-life balance