HS Secretary

St. Labre Indian School; Ashland (MT); On-site; USD 22,000 - 30,000; Full time

Job summary

St. Labre Indian School seeks a High School Secretary to perform essential secretarial duties, manage attendance and records, and support staff and students with confidentiality and professional communication.

The role emphasizes organization, accuracy, and a respectful, Catholic school environment, with a 10-month schedule and nonexempt status.

Qualifications

• Requires high school diploma or GED and basic secretarial skills.
• General working knowledge with computers and office equipment.

Responsibilities

• Notifies parents/guardians of attendance issues.
• Maintains student enrollment and attendance records.
• Transcribes correspondence and memos; prepares reports and bulletin.
• Greets visitors and directs them to appropriate personnel.

Skills

Oral and written communication

Organizational skills

Interpersonal skills

Confidentiality

Student/staff relations

Education

High school diploma or GED

Montana driver's license

Tools

Basic computer skills

Office equipment

Job description

St. Labre Indian School
Pretty Eagle
St. Charles
Job Description

Job Title: High School Secretary

Department: St. Labre School

Reports To: High School Principal

FLSA Status: Nonexempt – 10 month position

Job Code: 6B ($16.24-$19.09-$21.93)/hour

Approved Date: 07/01/2022

SUMMARY

Performs secretarial duties in private school by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned. * Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

1. Notifies parents/guardians, administrators and appropriate agencies of high school students that are missing school.

2. Maintains a current high school student enrollment register and distributes to appropriate individuals or agencies.

3. Keeps current records and permanent records of all high school student attendance.

4. Keeps all high school student cumulative records up to date.

5. Composes, or transcribes from a rough draft, correspondence, bulletins, memorandums, and other material.

6. Compiles and files quarterly reports to include attendance, discipline, grade distributions, and honor roll.

7. Compiles and files other school reports and records as necessary.

8. Greets visitors to school, determines nature of business, and directs visitors to destination.

9. Talks with student encountering a problem and resolves problem or directs the student to appropriate personnel.

10. Answers telephone to provide information, takes a message, or transfer calls.

11. Maintains staff and student handbooks.

12. Takes, transcribes, and distributes minutes of staff meetings.

13. Compiles and distributes the daily bulletin.

14. Maintains current discipline and grade records.

15. Maintains a schedule of meetings and appointments for the principal.

16. Performs typing, filing and other duties as required by the high school principal.

17. Maintains calendar of school events.

18. Maintains high standard of professionalism (dress and conduct).

19. Conforms to and enforces the policies, school rules and prescribed programs.

20. Exercises diligence in the care of school property.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one to three months related experience and/or training preferred; or equivalent combination of education and experience.

General working knowledge/experience with computers and other office equipment.

Basic secretarial skills required.

KNOWLEDGE, SKILLS AND ABILITIES

1. Excellent oral and written communication skills.

2. Strong organizational and management skills.

3. Superlative interpersonal skills.

4. Ability to maintain materials of a highly confidential nature.

5. Ability to establish and maintain effective working relationships with students, staff, parents and the general public.

6. Ability to deal effectively with questions or problems, seeking assistance when needed.

7. Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.

8. Commitment to the mission of the Roman Catholic Church in Native American education.

9. Sensitivity to, and appreciation of Native American people and their cultures.

10. Ability to teach moral and spiritual values to youth.

11. Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Montana driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.