Activity/Transportation Assistant

St. Labre Indian School; Ashland (MT); On-site; USD 22,000 - 30,000; Full time

Job summary

St. Labre Indian Catholic School is seeking an Activity/Transportation Assistant to support the A/T Director with clerical duties and to help run school activities and transportation.

You will maintain records, handle correspondence, greet visitors, answer phones, manage calendars, and assist in coordinating events while upholding confidentiality and professional standards.

Qualifications

• High school diploma or GED required; 1–3 months related experience preferred.
• General computer and office equipment knowledge.
• Ability to maintain highly confidential information.

Responsibilities

• Assist the Activity/Transportation Director in all duties, including in their absence.
• Maintain current and permanent records for activity/transportation.
• Prepare and transcribe correspondence and reports; file school records.
• Greet visitors and direct them to appropriate locations.
• Answer phones, take messages, and route calls as needed.
• Maintain calendar and schedules for the Activity/Transportation Director.
• Prepare check requests and assist in coordinating events.

Skills

Communication skills

Organizational skills

Computer skills

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Spreadsheets

Database entry

Job description

St. Labre Indian Catholic School

Pretty Eagle Catholic Academy

St. Charles Mission School

Job Description Job Title: Activity/Transportation Assistant

Department: St. Labre Indian Catholic School

Reports To: Activity/Transportation Director

FLSA Status: Nonexempt -12 month position

Job Code: 6B ($16.24-$19.09-$21.93)/hour

Approved Date: 07/01/2022

SUMMARY

Performs clerical duties and assists with school extra-curricular activities and transportation functions by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

1. Assists Activity/Transportation Director (A/T Director) and may represent the A/T Director in all aspects of the activities/transportation program in his/her absence.
2. Keeps current record and permanent records of all activity/transportation department information.
3. Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material. Compiles and files other school reports and records as necessary.
4. Greets visitors to school, determines nature of business, and directs visitors to destination.
5. Answers telephone to provide information, takes message, or transfers calls to appropriate staff.
6. Distributes mail to coaches, staff and A/T Director.
7. Maintains a schedule of meetings and appointments for the A/T Director.
8. Performs clerical duties to include word processing, filing, running errands and other duties as required by the A/T Director.
9. Maintains calendar of school events.
10. Maintains high standard of professionalism (dress and conduct).
11. Conforms to the policies of the school, school rules and prescribed programs.
12. Exercises diligence in the care of school property.
13. Helps prepare check requests for the activities/transportation department.
14. Assists in securing workers and planning for all activities/transportation events as needed.
15. Monitors coaches’ compliance with 1st Aid, CPR, and clock hour certification requirements as per MHSA state rules and St. Labre expectations and rules.
16. Creates, distributes and updates all athletic/transportation schedules, programs and rosters.
17. Assists in preparing for each activity season parent meeting and end of school year assembly/banquet.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one to three months related experience and/or training preferred; or equivalent combination of education and experience. General working knowledge/experience with computers and other office equipment. Basic clerical skills required.

KNOWLEDGE, SKILLS AND ABILITIES

1. Excellent oral and written communication skills.
2. Strong organizational and management skills.
3. Superlative interpersonal skills.
4. Ability to maintain materials of a highly confidential nature.
5. Ability to establish and maintain effective working relationships with students, staff, parents and the general public.
6. Ability to deal effectively with questions or problems, seeking assistance when needed.
7. Excellent computer skills to include establish and enter information into Microsoft Word, spreadsheets and/or database.
8. Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.
9. Commitment to the mission of the Roman Catholic Church in Native American education. Sensitivity to, and appreciation of Native American people and their cultures.
10. Ability to teach moral and spiritual values to youth. Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Montana driver’s license
• St. Labre online Insurance driving course (after hired)
• First Aid & CPR certified or able to become certified OPI Driving School Certified (after hired)
• MHSA Certifications (as needed, after hired)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.