Donor Operations & Engagement Coordinator

OSU Foundation; Stillwater (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

OSU Foundation in Stillwater seeks a Development Operations Coordinator to support CEAT and Spears School of Business teams. This on‑site role focuses on operations, donor engagement, reporting, and data management in a fast‑paced environment.

The position emphasizes accuracy, strong communication, and partnering with campus teams to ensure smooth workflows and fundraising activity. Office‑based with occasional events support.

Qualifications

• High school diploma or equivalent experience.
• Minimum of 1–2 years of administrative or coordination experience, preferably in a nonprofit, development, or higher education environment.
• Proficiency in Microsoft Office Suite and CRM/donor management systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage OSU Foundation systems and tools including LawVu, ascend (Salesforce) and MS Teams.
• Coordinate gift processing, deposits, and pledge documentation.
• Serve as a liaison with campus partners for onboarding and troubleshooting.
• Manage designation assignments and signature authority alignment with meticulous attention.
• Process PCards and expense documentation with timeliness and accuracy.
• Maintain donor records and prepare briefing documents.
• Organize donor visit logistics and support team meetings.

Skills

Strong organizational skills

Time-management

Excellent written & verbal comms

CRM/donor management systems

Education

High school diploma

Tools

Microsoft Office Suite

CRM systems

Job description

OSU Foundation in Stillwater seeks a Development Operations Coordinator to support CEAT and Spears School of Business teams. This on‑site role focuses on operations, donor engagement, reporting, and data management in a fast‑paced environment.

The position emphasizes accuracy, strong communication, and partnering with campus teams to ensure smooth workflows and fundraising activity. Office‑based with occasional events support.