Donor Events & Operations Coordinator

ADP, Inc.; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Early dismissal for Shabbat

403b with employer matching

Life Insurance

Disability Insurance

FSA

Paid holidays, sick days and vacation

Job summary

FIDF Western Region in Los Angeles is seeking an Operations and Events Associate to support the planning, coordination, and execution of fundraising and donor engagement events across the Western Region. The Associate will play a key role in ensuring events are organized, well-executed, and aligned with FIDF’s mission and goals.

In addition to event support, this position will assist with the day-to-day administrative and operational needs of the Western Region, helping to maintain efficient

Qualifications

• 2-4 years of experience in event planning, operations, or a similar role, preferably within a nonprofit organization.
• Exceptional organizational skills and attention to detail.
• Strong project coordination and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong follow-through and ability to anticipate needs.

Responsibilities

• Support the planning and execution of fundraising events, including parlor meetings, large-scale donor events, galas, and other chapter and regional activities.
• Maintain event checklists, task lists, and production schedules to ensure deliverables are completed on time.
• Assist with development and maintenance of event planning documents, including run-of-show documents, production schedules, floor plans, guest lists, seating plans, and event briefs.
• Help coordinate meetings and planning calls, prepare agendas and materials, and track follow-up items.
• Ensure event details are accurately communicated to all relevant stakeholders.
• Assist with venue coordination, including site visits, room layouts, event specifications, load-in/load-out schedules, and day-of logistics.
• Coordinate with caterers, rental companies, audiovisual teams, décor vendors, photographers, entertainment, transportation providers, printers, and other event partners.
• Assist with obtaining quotes, tracking contracts and deliverables, and maintaining vendor information.
• Support vendor communication before, during, and after events to ensure expectations are clearly understood and met.
• Serve as a key point of contact for assigned vendors, volunteers, and internal staff during events.
• Support guest registration and RSVP processes, including tracking registrations, cancellations, changes, and special requests.
• Assist with preparation and maintenance of guest lists, seating assignments, place cards, nametags, and registration materials.
• Ensure accurate and timely post-event guest and attendance information is recorded.
• Provide hands-on operational support during events, including registration, room setup, vendor coordination, backstage or program support, guest needs, and event transitions.
• Help ensure event spaces are set according to approved floor plans, schedules, and specifications.
• Assist with troubleshooting unexpected issues and adapting to changing circumstances during event execution.
• Support event leadership with real-time updates and operational needs throughout the event.
• Participate in event load-in, setup, execution, and breakdown as required.
• Support event breakdown and reconciliation of event materials and supplies.

Skills

Event planning

Operations coordination

Time management

Communication

Multitasking

Job description

FIDF Western Region in Los Angeles is seeking an Operations and Events Associate to support the planning, coordination, and execution of fundraising and donor engagement events across the Western Region. The Associate will play a key role in ensuring events are organized, well-executed, and aligned with FIDF’s mission and goals.

In addition to event support, this position will assist with the day-to-day administrative and operational needs of the Western Region, helping to maintain efficient