Donor Engagement & Operations Assistant (Hybrid)

UJA Federation of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

The Development Assistant in the Philanthropic Leadership Group at UJA Federation of New York provides essential administrative support and analytical skills to the Stewardship and Philanthropic Services arm. They will support three professionals on the PLG team and collaborate across the broader organization on events, research, and strategy.

Located in New York, this hybrid role requires a bachelor's degree, comfort with databases, and strong MS Office skills.

Qualifications

• Bachelor’s degree and related administrative experience
• Comfortable using technology and learning new databases
• Be able to work on projects independently while also working as part of a team
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Positive work ethic, with strong interpersonal and communication skills
• Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment

Responsibilities

• Learn to navigate and maintain a sophisticated donor database.
• Rapidly become adept at using the database to generate gift reports.
• Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
• Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift-related paperwork.
• Staff in person fundraising and volunteering events and site visits, which may require time before and after business hours.
• Maintain inbox responding to donor requests in a timely manner.
• Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
• Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
• Prepare for internal and external meetings, as well as donor meetings and site visits, including logistics, typing and duplication of materials.
• Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
• Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
• General administrative duties, such as routing mail, filing, photocopying, and faxing.

Skills

Communication

Teamwork

Independent work

Time management

Education

Bachelor’s degree in related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Development Assistant in the Philanthropic Leadership Group at UJA Federation of New York provides essential administrative support and analytical skills to the Stewardship and Philanthropic Services arm. They will support three professionals on the PLG team and collaborate across the broader organization on events, research, and strategy.

Located in New York, this hybrid role requires a bachelor's degree, comfort with databases, and strong MS Office skills.