Donor Database Specialist - Part-Time Data & Reporting

Bigsnyc; New York (NY); On-site; USD 39,000 - 44,000; Part time

Job summary

Big Brothers Big Sisters of New York City is seeking a part-time Donor Database Specialist to support the fundraising team with accurate gift entry in Raiser's Edge, data maintenance, and standard reporting. This role reports to the Director of Corporate Engagement and requires about 20 hours per week.

You will reconcile donor data with Finance, produce reports, and help ensure data integrity across Raiser's Edge and Luminate Online.

Qualifications

• Associate's Degree required; Bachelor's Degree preferred.
• At least 2 years experience in donor database management or data entry.
• Proficiency with Raiser's Edge or other Blackbaud products.
• Strong data entry accuracy and attention to detail.
• Proficiency with Excel and reporting.
• Ability to work independently and meet deadlines.
• Good communication with team members.

Responsibilities

• Primary responsibility for gift entry into Raiser's Edge with accurate coding of donations, pledge payments, and other contributions in a timely manner.
• Process gift acknowledgment letters and manage matching gift submissions to ensure timely donor recognition.
• Produce standard donor reports and respond to data requests including donor history, Board Give/Get reports, Annual Report donor listing, mailing lists for appeals.
• Reconcile donor data with Finance Department through weekly deposit report reviews, monthly General Ledger reconciliations, and payment portal management to ensure accuracy between systems.
• Develop and document procedures for data entry standards, gift processing workflows, and reporting protocols to establish consistency and improve data quality over time.
• Database cleanup activities including duplicate record identification and resolution, address updates, deceased donor processing, and data standardization.
• Coordinate with IT Director on Raiser's Edge maintenance issues and manage data synchronization between Raiser's Edge and Luminate Online platforms.

Skills

Raiser's Edge

Data entry

Excel

Donor database management

Reporting

Attention to detail

Independent work

Team communication

Education

Associate's Degree required

Bachelor's Degree preferred

Tools

Blackbaud Raiser's Edge

Job description

Big Brothers Big Sisters of New York City is seeking a part-time Donor Database Specialist to support the fundraising team with accurate gift entry in Raiser's Edge, data maintenance, and standard reporting. This role reports to the Director of Corporate Engagement and requires about 20 hours per week.

You will reconcile donor data with Finance, produce reports, and help ensure data integrity across Raiser's Edge and Luminate Online.