Donation Processing Specialist

CHILDHELP INC; Scottsdale (AZ); On-site; USD 55,000 - 65,000; Full time

Job summary

CHILDHELP INC in Scottsdale, AZ is seeking a Donation Processing Specialist to ensure accurate handling of gifts and donor intent. You will record, reconcile, and acknowledge contributions, supporting financial reporting and data integrity in a fast-paced office.

Responsibilities include processing donations (checks, cards, and online gifts), entering data in Raiser's Edge and the accounting system, communicating with donors and processors, preparing official receipts, and using Excel to analyze

Qualifications

• Education: Associate degree in Accounting, Finance, or related field or equivalent experience.
• Minimum of three (3) years in financial data entry, accounts receivable, or donation processing.
• Proficiency in Microsoft Office with strong Excel skills; experience with donor management systems (e.g., Raiser's Edge) preferred.
• Meticulous attention to detail with high data accuracy and confidentiality.
• Strong verbal and written communication; ability to interact professionally with staff, volunteers, and donors.

Responsibilities

• Process and reconcile all donations (checks, credit cards, and online) across multiple platforms.
• Accurately enter donations into Raiser's Edge and accounting system; maintain donor records.
• Communicate with donors and payment processors to resolve inquiries and discrepancies.
• Prepare official donor receipts and manage reporting calendars per regulations.
• Use Excel to analyze and organize financial data to support donor trends and data integrity.

Skills

Attention to detail

Data entry

Communication skills

Time management

Excel proficiency

Education

Associate degree in Accounting or Finance

Tools

Raiser’s Edge

Microsoft Excel

Accounting software

Job description

Job DetailsJob Location: AZ Headquarters - Scottsdale, AZ 85253Position Type: Full TimeSalary Range: $55,000.00 - $65,000.00 Salary/yearCome Join Our Team as a Donation Processing Specialist!

The Donation Processing Specialist plays a critical role in supporting donor stewardship by ensuring all financial contributions are processed accurately, efficiently, and in strict alignment with donor intent. You will be responsible for the timely recording, reconciliation, and acknowledgment of gifts, directly supporting our financial reporting and overall data integrity. This role is perfect for a highly organized, analytical professional who takes immense pride in accuracy and consistency, enjoys solving data puzzles, and loves providing excellent service to our donors and internal teams. This position will work in office at our headquarters in Scottsdale, AZ.

What You'll Do:

• Gift Processing & Reconciliation: Process and reconcile all incoming donations (checks, credit cards, and online contributions); monitor multiple donation platforms to download daily contribution activity.
• Data & CRM Management: Accurately enter donation and non-donation receipts into Raiser’s Edge and our accounting system, keeping donor records meticulously up to date.
• Donor & Team Collaboration: Communicate with donors and payment processors to handle inquiries, resolve transaction discrepancies, and provide the Development team with regular updates on donor trends and history.
• Reporting & Compliance: Prepare official donor tax receipts in compliance with regulations, manage reporting calendars, make necessary record adjustments (corrections, reclassifications, refunds), and ensure all activities adhere to internal policies.
• Data Analysis: Leverage Excel to analyze, organize, and reconcile financial data to safeguard our financial integrity.

Qualifications

• Education: Associate’s degree in Accounting, Finance, or a related field required (or an equivalent combination of education and relevant experience).
• Experience: Minimum of three (3) years of relevant experience in a financial data entry, accounts receivable, or donation processing role.
• Tech-Savvy Skills: Proficiency in Microsoft Office, with strong Excel skills for data analysis. Experience with Raiser’s Edge or similar donor management systems/CRMs is highly preferred, along with the ability to quickly adapt to new accounting software.
• Meticulous Eye for Detail: A proven track record of managing high-volume data with a high level of accuracy and maintaining strict confidentiality.
• Strong Communication: Excellent verbal and written communication skills, with the ability to build warm, professional relationships with staff, volunteers, and donors from diverse backgrounds.
• Time Management: Solid problem-solving skills with the ability to work independently, take initiative, and meet tight deadlines in a fast-paced environment.

If you are a detail-oriented professional who thrives behind the scenes making sure the numbers align perfectly, we would love to meet you!