Documents Supervisor

Legacy Project Services Group; Lubbock (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A premier service-based company located in Texas is looking for a Documents Supervisor to manage a team of Documents Specialists. The role involves assigning tasks, overseeing work quality, and ensuring all documents are accurate and complete. Candidates should have a high school diploma with at least three years of document preparation and supervisory experience. Proficiency in Microsoft Office and Adobe Pro is also required. This is a full-time position offering a chance to join a motivated and innovative team.

Qualifications

• 3 years document preparation experience.
• 3 years of Document Supervisor experience.
• Proficient in Microsoft Office and Adobe Pro.

Responsibilities

• Assigns and reviews the work of the Documents Specialists.
• Updates database and oversees generation of reports.
• Communicates with Title Supervisor, Right-of-Way Agents and Project Manager.
• Supervises and monitors the department staff to ensure compliance with procedures and standards.

Skills

Good Communication Skills

Excellent Organizational Skills

Problem Solving/Analysis

Time Management

Thoroughness

Project Management

Education

High school diploma

Tools

Microsoft Office

Adobe Pro

Job description

Documents Supervisor

Legacy Project Services Group

OUR MOTTO: INNOVATION - TEAMWORK - EXCELLENCE

Legacy PSG, Inc. is a leading service-based company that provides land acquisition, right of way, construction services and more for our clients. Our team is filled with innovative, diverse, motivated, and experienced individuals who are experts in their fields. Amongst our different service groups and departments, we offer individual services for clients’ specific needs, and work seamlessly together as a whole from the conception of the project to completion. If you are interested in being part of a winning team, Legacy PSG, Inc. is the perfect place to start!

Summary/Objective

Documents Supervisors are responsible for managing a group of Documents Specialists and assigning daily tasks. The Documents Supervisor creates the project line list and oversees all work done by Documents Specialists. Prepares weekly reports and keeps Project Manager up to date on all activities. Reviews all right of way documents and files for accuracy and completeness.

Essential Functions

• Assigns and reviews the work of the Documents Specialists.
• Updates database and oversees generation of reports.
• Mail merges initial offer letters, easement documents and all other acquisition documents.
• Reviews all acquisition documents and right of way files for accuracy and completeness.
• Audits right of way turnover packages and project files.
• Communicates with Title Supervisor, Right-of-Way Agents and Project Manager.
• Supervises and monitors the department staff to ensure compliance with procedures and standards.
• Assists the Project Manager, Title Supervisor and Right-of-Way Agents with document related issues.
• Ability to work independently
• Good Communication Skills
• Excellent Organizational Skills
• Problem Solving/Analysis
• Time Management
• Thoroughness
• Project Management.

Required Education and Experience

• High school diploma
• 3 years document preparation experience
• 3 years of Document Supervisor experience
• Proficient in Microsoft Office and Adobe Pro

Seniority level

Associate

Employment type

Full-time

Job function

Other

Industries

Utilities