Documentation Specialist

ECS Corporate Services; Quantico (VA); On-site; USD 26,000 - 34,000; Full time

Job summary

Everforth ECS is seeking a Documentation Specialist in Quantico, VA to support the Marine Corps STR digitization project. You will organize and prepare paper medical records for scanning, ensuring accurate conversion to digital images to expedite Veteran claims processing.

Responsibilities include organizing records, performing quality control, and verifying legibility while working in a team. Candidates must be U.S.

Qualifications

• Associate's degree with 2 years of relevant experience.
• Bachelor's Degree may substitute for 4 years of experience.
• Must be U.S. Citizen able to pass background investigation and hold Public Trust clearance.
• Data entry and validation; strong attention to detail.
• Lean Six Sigma Green Belt certification is preferred.

Responsibilities

• Demonstrate knowledge of the overall STR conversion process.
• Review service member medical records, identify parts and subparts, sort, organize, and prepare documents for digital conversion.
• Organize the contents of a service member's medical record and prepare it for scanning.
• Demonstrate knowledge of the service member medical record, including all parts, subparts and verification letters (DD2963).
• Monitor the STR Registry to ensure all cases are uploaded to STR Registry and HAIMS.
• Work in a team production environment and perform other duties as assigned.
• Conduct quality control of the digitized record.
• Verify each STR section scanned for correct service member identification and legibility.
• Use provided tools to correct skewed or non-legible documents prior to upload.
• Re-scan documents as needed to meet quality standards.
• Ensure digitized pages achieve functional equivalence with paper STRs.
• Occasionally lift boxes containing medical records weighing up to 35 pounds.

Skills

Data entry

Attention to detail

Teamwork

Independent work

Lean Six Sigma Green Belt

Microsoft Office Suite

Education

Associate's degree

Bachelor's degree may substitute for 4 years experience

Tools

Microsoft Office Suite

Job description

Everforth ECS has an opportunity for a Documentation Specialist in support of the Marine Corps' Manpower and Reserve Affairs (M&RA) Service Treatment Record program by ensuring accurate digitization of paper-based medical and dental records. This role will be responsible for the organization and preparation of paper medical records for transition to digital images in order to expedite the adjudication of USMC Veteran claims processing.

Key Responsibilities

• Demonstrate a knowledge of the overall Service Treatment Record (STR) conversion process.
• Review service member medical records, identify corresponding parts and subparts, sort, organize, and prepare documents for digital conversion (removing staples, folds, illegible docs, etc.).
• Organize the contents of a service member's medical record and prepare it for scanning.
• Demonstrate a knowledge and understanding of the service member medical record, including all parts, subparts and verification letters (DD2963).
• Monitor the STR Registry to ensure all cases are uploaded to both STR Registry and HAIMS (Healthcare Artifact and Image Management System).
• Work in a team production environment and be able to perform other duties as assigned.
• Conduct quality control of the digitized record.
• Verify each STR section scanned for correct service member identification and legibility.
• Use provided tools to correct skewed or non-legible documents prior to upload.
• Re-scan documents as needed to meet quality standards.
• Ensure digitized pages achieve functional equivalence with paper STRs.
• Occasionally lift boxes containing medical records weighing up to 35 pounds.

Required Experience/Education

• Associate's degree with 2 years of relevant experience.
• Bachelor's Degree may be substituted for 4 years of experience.
• Must be U.S. Citizen able to pass background investigation and hold Public Trust clearance Computer experience: Microsoft Office Suite.
• Data entry and Validation.
• Strong attention to detail with an emphasis on quality.
• Ability to work independently and as part of a team.
• Have (or obtain) Green Belt Lean Six Sigma Certification.

Salary: $19-$25/hour