Documentation Specialist

Security Properties; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Security Properties is seeking a Documentation Specialist to create, manage, and maintain manufacturing process documentation in a fast-paced food facility. You will develop SOPs and work instructions, ensure accuracy, and maintain organized filing systems across electronic and physical formats.

The role requires strong attention to detail, excellent written and verbal communication, and collaboration with QA, Production, Safety, and Engineering to keep documents current and compliant with

Qualifications

• 3-6 years’ experience in Data Entry.
• GMPs knowledge and HACCP knowledge are a plus.
• SQF knowledge helpful.
• ERP knowledge.
• Strong written and verbal communication skills.
• Proficiency with document management systems (MS Office, Adobe Acrobat).
• Strong attention to detail and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Develop, write, and edit SOPs, work instructions, manuals, and other documents related to food manufacturing processes.
• Ensure documents reflect current practices and standards.
• Maintain a comprehensive filing system (electronic and physical).
• Ensure compliance with regulations, policies, and quality standards.
• Conduct regular audits of documentation for accuracy and completeness.
• Collaborate with Quality Assurance to implement changes to documents.
• Coordinate with Production, QA, Safety, and Engineering to gather information.
• Serve as contact for document inquiries and staff training on procedures.
• Identify opportunities to improve documentation processes.
• Implement best practices for document control and continuous improvement.
• Stay updated on industry trends and regulatory changes.
• Maintain ability to work in a fast-paced manufacturing environment.
• Demonstrate strong problem-solving and multi-tasking.

Skills

Data Entry

GMPs knowledge

HACCP knowledge

SQF knowledge

ERP knowledge

Documentation management

Written and verbal communication

Office & Adobe Acrobat

Attention to detail

Organizational skills

Independent & team work

Bi-lingual (plus)

Tools

MS Office

Adobe Acrobat

Document control software

Job description

Job Summary

The Documentation Specialist is responsible for creating, managing, and maintaining all necessary documentation related to manufacturing processes, quality control, safety protocols, and other operational procedures within the food manufacturing facility.

This role ensures that all documents are accurate, up-to-date, and in compliance with regulatory standards. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to work collaboratively with various departments to ensure seamless document control.

Job Duties:

Duties may include, but are not limited to the following:

• Develop, write, and edit standard operating procedures (SOPs), work instructions, manuals, and other documents related to food manufacturing processes.
• Ensure all documents are clearly written, easily understood, and accurately reflect current practices and standards.
• Maintain a comprehensive and organized filing system for all documents, both electronically and physically.
• Ensure all documentation complies with industry regulations, company policies, and quality standards.
• Conduct regular audits of documentation to ensure accuracy, completeness, and adherence to regulatory requirements.
• Collaborate with the Quality Assurance team to implement changes and updates to documents as needed.
• Work closely with various departments, including Production, Quality Assurance, Safety, and Engineering, to gather information and ensure accurate documentation.
• Serve as a point of contact for document-related inquiries and provide support to staff regarding document control procedures.
• Facilitate training sessions for employees on document control procedures and the proper use of documentation.
• Identify opportunities for improving documentation processes and systems.
• Implement best practices for document control and ensure continuous improvement in document management.
• Stay updated on industry trends, regulatory changes, and advancements in document control technologies.
• Ability to work in a fast-paced manufacturing environment.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Commitment to maintaining confidentiality and security of sensitive information.

Minimum Qualifications:

• 3-6 years’ experience in Data Entry
• Experience with Good Manufacturing Practices (GMPs), Hazard Analysis Critical Control Points (HACCP), SQF all pluses
• Knowledge around HACCP, ERP knowledge.
• Strong: interpersonal skills, strive in managing documentation management and control.
• Exceptional written and verbal communication skills.
• Proficiency in document management systems and software (e.g., Microsoft Office Suite, Adobe Acrobat, document control software).
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Bi-lingual skills are a plus but not required.
• Sponsorship for work authorization is not available for this position. It is the candidate’s responsibility to ensure they are legally authorized to work in the location to which they apply.

Relocation is not available for this opportunity.