Documentation Specialist

Mindlance; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Mindlance is seeking a detail-oriented individual in Irvine, CA for handling GxP document requests from receipt to approval in the document management system. The role requires self-starting initiative and strong communication to meet timelines.

The candidate will process GxP documents, support archival schedules, and assist with equipment purchases in a matrixed environment, with occasional in-office visits as needed.

Qualifications

• Minimally high school equivalent and/or relevant experience.
• GxP document management experience preferred.

Responsibilities

• Process GxP documents in a document management system.
• Maintain archival and retention schedules in line with policies.
• Assist with equipment purchasing and tracking in a matrixed environment.

Skills

Self-starter

Attention to detail

Independent worker

Time-zone flexibility

Communication skills

AI/ML awareness

Education

High school diploma or equivalent

Tools

Microsoft Office

DocXTool

OneVault

PowerApps

Job description

Job Description

Location: Local to Irvine, CA - Fully Remote but needs to be flexible to come into the office from time to time

Self-starter with attention to detail individual to handle product documentation requests from receipt to approved in document management system. Good communication skills in ensuring timelines are met.

Responsibilities

• Responsible for processing GxP documents in a document management system.
• May be responsible for maintaining department’s record archival and retention schedule in compliance with Corporate Record policies and procedures including GxP (GLP/GMP) requirements
• May be responsible for supporting purchasing equipment, tracking and follow-up, working in a matrixed environment, managing shifting priorities.

Skills

• Self-starter with superior organizational and communication skills
• Ability to effectively execute tasks with little oversight
• Experience with Microsoft Office, DocXTool, OneVault, PowerApp preferred.
• Demonstrated outcome implementing process workflow improvements including potential applications for AI/ML tools preferred.
• Potential for schedule flexibility to cover EU sites to West Coast US time zones preferred.

Qualifications

• Minimally high school equivalent and/or relevant experience

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”