Documentation & Reporting Coordinator

Solaris Energy Infrastructure; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation packages

Disability Insurance

Company paid Life and AD&D insurance

401(k) matching

Paid time off (10 holidays)

Tuition Reimbursement

Job summary

Solaris Energy Infrastructure, Inc. is seeking a Documentation & Reporting Coordinator in Houston, TX to support technology projects by maintaining accurate documentation, coordinating portfolio tracking, and developing end-user training materials.

This role works with project leads to ensure information is current and employees adapt to new systems and processes. Ideal candidates will have 3+ years of PC application experience, advanced Excel skills, and a proven ability to manage documentation

Qualifications

• 3+ years of working knowledge of PC applications.
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, and Word.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup formulas, and mathematical formulas.
• Experience with project and document management tools, such as SharePoint, Zoho Projects, and Microsoft Teams.

Responsibilities

• Coordinate documentation across multiple concurrent technology projects, ensuring information is complete, accurate, and current.
• Create, write, and format project documentation, including project plans, process guides, SOPs, meeting minutes, and risk logs.
• Develop and deliver end-user training, including training guides, job aids, quick-reference sheets, and presentation decks.
• Maintain training records, calendars, and completion tracking.
• Track project milestones, deliverables, schedules, resources, dependencies, and open action items; follow up to close gaps.
• Prepare regularly scheduled project status reports consolidating data from multiple project teams.
• Draft and distribute project updates and other communications to support stakeholder engagement.
• Handle sensitive information confidentially.

Skills

Exceptional communicator

Total ownership mentality

Independent thinker

Innovative thinker

Desirable teammate

Relentless

Tools

SharePoint

Zoho Projects

Microsoft Teams

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Solaris Energy Infrastructure, Inc. (NYSE:SEI) delivers comprehensive power infrastructure solutions including generation, distribution, installation and commissioning, aftermarket support, and operations and maintenance. Headquartered in Houston, Texas, the Company serves multiple U.S. end markets, including data centers, energy, and other commercial and industrial sectors.

Job Description

The Documentation & Reporting Coordinator supports the successful delivery of technology projects by maintaining accurate project documentation, coordinating portfolio tracking and reporting, and developing clear end-user training materials. This position partners with project leads and subject matter experts to keep project information current, communicate progress, and help employees adopt new systems, tools, and processes.

Essential Functions

• Serve as the primary point of coordination for documentation across multiple concurrent technology projects, ensuring information is complete, accurate, and current.
• Create, write, and format project documentation, including project plans, process guides, standard operating procedures, meeting minutes, and risk logs.
• Develop and deliver end-user training, including training guides, job aids, quick-reference sheets, and presentation decks. Partner with project leads and subject matter experts to translate new systems, tools, and processes into clear, user-friendly materials.
• Maintain training records, calendars, and completion tracking.
• Track project milestones, deliverables, schedules, resources, dependencies, and open action items across the technology project portfolio. Follow up with project leads to close documentation gaps.
• Prepare regularly scheduled project status reports, consolidating information and spreadsheet tracking from multiple project teams into one accurate, current view.
• Draft and distribute project updates, announcements, and other project-related correspondence to support stakeholder communication.
• Handle sensitive information confidentially.
• Key Skills and Qualifications
• Strong written and verbal communication, presentation, and interpersonal skills, with the ability to explain information clearly and work effectively across teams.
• Highly organized with strong attention to detail and the ability to manage documentation and training materials across multiple concurrent projects.
• Proactive approach to identifying obstacles, solving problems, following through on commitments, and meeting deadlines.
• Ability to work independently with minimal supervision while maintaining a sense of urgency and managing competing priorities.
• Independent and innovative thinking, with a willingness to improve processes, embrace technology, and adapt to change.
• Collaborative, service-oriented approach grounded in professionalism, integrity, humility, and emotional intelligence.
• Commitment to continuous improvement and helping others succeed through change.

Experience and Education

• At least three (3) years of working knowledge of PC applications.
• Proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Word.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup formulas, and mathematical formulas.
• Experience with project and document management tools, such as SharePoint, Zoho Projects, and Microsoft Teams, is required.

Qualifications

Key Skills

• Exceptional communicator – direct and transparent, skilled problem-solver with proven success in building coalitions and avoiding conflicts
• Total ownership mentality – proactively identifies and removes obstacles across numerous ongoing tasks
• Independent thinker – provides original thoughts and constantly asking \"how can we do this better\"
• Innovative thinker – willingness to consider novel solutions and ability to adapt to change
• Desirable teammate – impeccable character, humility, and collaborative
• Relentless – aspires to contribute and achieve his/her full potential

Additional Information

Our CREATORS Culture

At Solaris, we believe that staying true to our core beliefs improves our decision‑making, productivity and is key to our individual and collective achievements. Combining your innovative thinking with our core values that encourage Communication, Recognition, Entrepreneurship, Accountability, Teamwork & Transparency, Ownership, Results and Safety, we become CREATORS.

We value your hard work, integrity, and commitment to the Solaris “First in Service & Innovation” culture through competitive pay and benefits packages and ongoing career development.

• Competitive compensation packages
• Disability Insurance
• Company paid Life and AD&D insurance with supplemental offerings
• Company matching 401(k) retirement plan
• Paid time off, including 10 paid holidays
• Tuition Reimbursement

This job overview is not all inclusive. In addition, Solaris reserves the right to amend this job overview at any time. Solaris is an Equal Opportunity Employer.

Why Solaris

Join a company at the forefront of the energy infrastructure buildout powering data centers and industrial growth. We offer competitive compensation, benefits, and opportunities to grow alongside a high-performing team.