Documentation Coordinator

DeZURIK, Inc.; Sartell (MN); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance (short/long-term)

Health Savings Account

401(k) with company match

Paid time off

Volunteer time off

Paid holidays

Job summary

DeZURIK, Inc. in Sartell, MN is seeking a Documentation Coordinator to manage export documentation and shipping coordination for domestic and international orders.

You will ensure compliance with U.S. export controls, prepare waybills, coordinate air/sea/truck freight, and collaborate with inventory, receiving and other departments to resolve discrepancies. Proficiency in MS Word/Excel and strong communication are essential.

Qualifications

• High school diploma or equivalent required.
• 5 years of related experience.
• Export documentation experience preferred.
• Familiarity with shop floor activities and valve products.
• Excellent MS Word/Excel skills.

Responsibilities

• Prepare documentation for international and domestic orders.
• Maintain compliance with U.S. export laws and regulations.
• Coordinate customer order shipping and analyze component availability.
• Manage outgoing international shipments from pickup to delivery.
• Scan documents using M-Files.
• Collaborate with departments to resolve inventory discrepancies.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Word/Excel

Job description

GENERAL SUMMARY

The Documentation Coordinator is a multi-disciplined position that works collaboratively with inventory, shipping and receiving teams. The role of the Documentation Coordinator includes a mix of cycle counting and inventory control along with all administrative aspects of receiving and shipping product at DeZURIK.

PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Prepare documentation for international and domestic orders.
• Maintain company compliance with U.S. Export Control Laws and regulations with domestic and international representatives.
• Coordinates customer order shipping activities of valves and parts. Analyzes daily report of components and valve availability status to process to shipping floor.
• The successful candidate will be primarily responsible for managing outgoing international shipments from pickup through delivery, using their good working knowledge of air freight, sea freight, truck services, completing waybills for all modes of transportation, and employing strong customer service skills
• Work cooperatively with various departments to reconcile inventory issues and discrepancies.
• Knowledge of international shipping rules
• Scanning documents using M-Files system.
• All duties and responsibilities are subject to change due to the business needs of the company.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent.
• 5 years of related experience.
• Education and training in preparing export documentation preferred.
• Working knowledge of shop floor activities including product flow, order flow, identification and location procedures and individual responsibilities.
• Valve product knowledge.

KNOWLEDGE, SKILLS AND ABILITIES

• Computer Skills: Proficient in Microsoft Word/Excel.
• Strong organizational, time management and problem-solving skills.
• Strong oral and written communication skills.
• Detail-oriented with a high degree of accuracy.

PHYSICAL DEMANDS

• Physical demands are typical of an office position including extended periods of sitting, extensive use of a personal computer and telephone.
• Position requires movement around the facilities.
• Occasional handling of material and components.

WORKING CONDITIONS

Normal manufacturing and office environment. When working occasionally in some shop areas, personal protection equipment (PPE) will be recommended and/or required (safety shoes, safety glasses w/side shields, hearing protection, face shield, gloves, apron and boots). Must have the ability to support extended business hours to meet customer business needs.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

QUALITY

Quality encompasses all aspects of DeZURIK, Inc.'s business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and, through designated channels, initiate and recommend solutions.

SALARY AND BENEFITS

DeZURIK offers a competitive hourly rate in the $22.81 to $27.37 range, based on experience and qualifications, along with annual bonus opportunities tied to performance.

• Beyond pay, our market-leading benefits are designed to support your wellbeing.
• These include medical, dental, vision, and life insurance, as well as short- and long-term disability coverage.
• DeZURIK also provides a health savings account with company match, a retirement plan for employer contributions through Vanguard, and access to the Granite Assistance Fund for support when it's needed most.
• We value time for rest and personal growth, offering generous paid time off, including volunteer time off and paid holidays.