Documentation Coordinator

Siemens Energy, Inc.; Orlando (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Siemens Energy Staffing is seeking a Documentation Coordinator in Orlando, FL. You will independently prepare US Export Documentation (Customs Invoice, Packing List, Shipper’s Letters, Certificate of Origin) and collaborate with back-office teams and Siemens Energy Germany to ensure compliance.

You will engage with the internal Customs Team, collect required records (EEI, AWB), and upload them into the compliance system while upholding retention policy.

Qualifications

• 2–3 years of experience in international Sales/Marketing, Order management, logistics, project management, import compliance or related fields.
• Experience with SAP.
• Knowledge of US export process and requirements.
• Must be a self-starter and highly professional.
• Displays a high level of critical thinking in resolving complex, cross-functional problems.
• Authorized to work in the United States without sponsoring employment authorization.

Responsibilities

• Create US Export Documentation (Customs Invoice, Packing List, Shipper’s Letter of Instructions, Certificate of Origin, etc.) with back-office teams.
• Engage with the SE DE Customs Team to ensure parts can be imported.
• Collect and upload US Export Documentation (AWB/OBOL, EEI Filing Record) for record retention.
• Identify opportunities to simplify and improve the US Export process.
• Maintain strong Excel skills; familiarity with Alteryx or Mendix is a plus.

Skills

Excel

Self-starter

Critical thinking

Flexible prioritization

Tools

SAP

Alteryx

Mendix

Job description

Title: Documentation Coordinator

How You’ll Make an Impact (responsibilities)

• Independently perform advanced areas of work by creating US Export Documentation (Customs Invoice, Packing List, Shipper’s Letter of Instructions, and Certificate of Origin, etc.) collaborating with back-office functions including, but not limited to supply management, materials management, FAST logistics center, Siemens Energy Germany, SE US Customs and logistics service providers.

• Engage with the internal SE DE Customs Team to ensure parts can be successfully imported.

• Collect the necessary US Export Documentation (AWB/OBOL, EEI Filing Record) for Record Retention compliance and upload those documents into our internal compliance system.

• Knowledge of US Export Process and requirements

• Identify opportunities to simplify and improve the US Export process.

• Strong knowledge of Excel required, Knowledge in Alteryx or Mendix, is a plus

• Must be a self-starter and highly professional

• Displays a high level of critical thinking in bringing successful resolution to high-impact, complex, and/or cross-functional problems.

• Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.

Key Responsibilities | Essential Job Duties

• Must have 2-3 years of experience in international Sales/Marketing, Order management, logistics, project management, import compliance or other technical fields is required.

• Experience with SAP

• Engage in and build a continuous improvement and simplification culture

• Flexible, solutions oriented, and able to effectively prioritize your workload.

Who is Siemens Energy Staffing?

Siemens Energy Staffing is the dedicated, exclusive staffing arm of Siemens Energy, Inc. We supply highly-skilled non-union craft labor and site personnel for power plants, industrial sites, factories, and warehouses — domestically and internationally. Headquartered in Orlando, Florida, every assignment we place works directly on a Siemens Energy Projects.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Siemens Field Staffing, Inc is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Equal Employment Opportunity Statement

Siemens Energy is an Equal Opportunity and Afffirmed Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local

law.