Documentation Admin / File Clerk

Aston Carter; Norwalk (CT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Paid time off

Job summary

Aston Carter is seeking a detail-oriented Documentation Administrator / File Clerk for a contract role based onsite in Norwalk, CT. You will support a small corporate legal team with document management, filing, and records maintenance.

The ideal candidate has strong administrative or records management experience, proficiency with Microsoft Office, and a commitment to confidentiality. Prior legal department experience is a plus but not required, and the role offers day-to-day clerical support

Qualifications

• 1+ years of administrative, file clerk, records management, or document control experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Experience using document management, filing, scanning, or records management software preferred.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Prior legal or corporate legal department experience is a plus, but not required.

Responsibilities

• Maintain and organize physical and electronic files and records.
• Scan, upload, index, and archive documents within document management systems.
• Ensure documents are accurately filed, labeled, and easily retrievable.
• Assist with records retention and document tracking processes.
• Support the legal team with administrative and clerical tasks.
• Review documents for completeness and accuracy before filing.
• Manage incoming and outgoing correspondence and documentation.
• Maintain confidentiality of sensitive company and legal information.

Skills

Administrative experience

Records management

Document control

Microsoft Office

Document management software

Attention to detail

Communication skills

Tools

Document management systems

Scanning software

Job description

Documentation Administrator / File Clerk

Documentation Administrator / File Clerk
Location: On-Site - Norwalk, CT
Employment Type: Full-Time (5-month contract)
Position Overview
We are seeking a detail-oriented Documentation Administrator / File Clerk to support a small corporate legal team with document management, filing, records maintenance, and administrative support functions. This role is ideal for an organized professional who enjoys working with documentation, ensuring accurate recordkeeping, and maintaining confidential information.
Prior legal experience is a plus but not required. Candidates with strong administrative, records management, or document control experience are encouraged to apply.

Key Responsibilities

• Maintain and organize physical and electronic files and records.
• Scan, upload, index, and archive documents within document management systems.
• Ensure documents are accurately filed, labeled, and easily retrievable.
• Assist with records retention and document tracking processes.
• Support the legal team with administrative and clerical tasks.
• Review documents for completeness and accuracy before filing.
• Manage incoming and outgoing correspondence and documentation.
• Maintain confidentiality of sensitive company and legal information.

Qualifications

• 1+ years of administrative, file clerk, records management, or document control experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Experience using document management, filing, scanning, or records management software preferred.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Prior legal or corporate legal department experience is a plus, but not required.

Job Type & Location

This is a Contract position based out of Norwalk, CT.

Pay And Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Norwalk,CT. Application Deadline This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.