Document Solutions Team Lead

Faith Technologies Incorporated; Menasha (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Equal Opportunity Employer

Job summary

Faith Technologies Incorporated is seeking a Document Solutions Team Lead to manage the project documentation system, oversee Documentation Specialists, and coordinate cross-functional teams across Preconstruction, engineering, Quality, and field operations. You will maintain standards, develop processes, and ensure timely distribution and updates of all documents.

The role requires 3–5 years of admin experience, the ability to read project specs/drawings, and travel up to 25%.

Qualifications

• High school diploma, GED, or Associate's degree preferred.
• 3-5 years of administrative experience; 5 years administrative or 3 years field construction experience preferred.
• Travel 0-25%.

Responsibilities

• Manages, maintains, and organizes project document filing structure.
• Oversee the development of Documentation Specialists.
• Manage a team of Documentation Specialists.
• Conduct meetings to facilitate information flow between project members.
• Coordinate the flow of documents between Preconstruction, engineering, Quality, Commissioning, field construction, and other departments.
• Maintain document control standards including version control.
• Assist in creating process documentation with SMEs.
• Perform clerical typing to generate/update documents.
• Distribute latest revision level documentation in a timely manner.
• Update project document control programs and software.
• Coordinate development and distribution of project checklists, reports, and databases.
• Use company software to generate/update project reports and documents as required.
• Ensure timely upload of project documentation in project systems.
• Assist project team with document maintenance and closeout.
• Proofread newly created documents for grammar and formatting.
• Verify equipment/asset naming aligns with construction drawings.
• Engage in process improvement.

Skills

Administrative experience

Team coordination

Documentation management

Clerical typing

Attention to detail

Education

High school diploma

GED

Associates degree

Tools

Document control software

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care.

The Document Solutions, Team Lead provides overall management of the product or project documentation per the client’s requirements. Oversees the development and maintenance of project document system in accordance with internal or external client requirements. Ability to read and comprehend project specifications, submittals, and construction drawings.

MINIMUM REQUIREMENTS

Education: High school diploma, GED, or Associates degree is preferred

Experience: 3-5 years of administrative experience. 5 years of administrative experience or 3 years field experience in construction trades preferred.

Travel: 0-25%

Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. However, work may be performed at any time on any day of the week to meet business needs.

KEY RESPONSIBILITIES

• Manages, maintains, and organizes project document filing structure
• Oversee the development of Documentation Specialists
• Manage a team of Documentation Specialists
• Conduct meetings as needed facilitate the flow of information between project members
• Coordinates the flow of documents between Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departments
• Maintains document control standards including version control
• Assists in the creation of process documentation with the assistance of process and site subject matter experts.
• Performs clerical typing duties to generate/update documents, as necessary.
• Manages the timely distribution of latest revision level documentation.
• Updates and maintains project document control programs and software.
• Coordinates the development and distribution of project checklists, reports, and databases with the support of document control team members
• Utilizes company software to generate and update project reports, checklists, and other documents as required by the project
• Manages the timely completion of project documentation upload in project systems
• Assists the project team with maintaining documents and project closeout.
• Assists in the creation of process documentation with the assistance of process and site subject matter experts.
• Proofreads newly created documents for grammatical errors and proper formatting.
• Verify equipment/asset naming aligns with current construction drawings.
• Engages in all aspects of process improvement.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.

Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.

FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.

Employment is contingent upon successfully passing a background and drug test