DOCUMENT SCANNING TECHNICIAN

Personnel Data Systems, Inc. (PDS); Bellefonte (Centre County); On-site; USD 2,066,000 - 3,306,000; Full time

Job summary

Personnel Data Systems, Inc. (PDS) seeks a 911 Dispatcher Trainee – Public Safety Telecommunicator for Centre County. This full-time, non-exempt role runs 8:30 AM–5:00 PM, Mon–Fri, with hours set by the department.

You will manage digital records, prepare paper files for scanning, index with metadata, and ensure privacy/compliance in the county’s records system. Responsibilities include handling sensitive documents, operating scanners, performing QA checks, and assisting with archiving and

Qualifications

• High school diploma or equivalent.
• 6–12 months clerical experience.
• Experience with Microsoft Office preferred.
• Valid Pennsylvania driver’s license and willingness to travel.

Responsibilities

• Ensure digital records are securely stored and classified in the county’s system.
• Work with confidential documents from multiple county offices.
• Prepare paper records for scanning and remove staples/bindings.
• Organize and index records based on retention schedules.
• Operate high-speed scanners and capture digital images.
• Index scanned images with metadata (case number, parcel ID, document type, date).
• Perform quality checks to ensure images are clear and properly indexed.
• Identify damaged records and escalate as needed.
• Follow privacy and records management policies, including HIPAA or CJIS if applicable.
• Assist with uploading, filing, or archiving digital records.
• May assist with destruction of originals after digitization.
• Support inventorying, labeling, or retrieving documents.
• Receive files via interoffice mail and retrieve from storage for distribution.

Skills

Clerical experience

Attention to detail

Microsoft Office familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

911 DISPATCHER TRAINEE - PUBLIC SAFETY TELECOMMUNICATOR

Shift Available: Full – Time (Non-Exempt)

Office Hours: 8:30 AM to 5 PM Monday through Friday (Actual work hours established by department to include unpaid lunch)

Summary of Job Functions:

• Ensures that digital records are securely stored and correctly classified within the county’s electronic document management system, in compliance with county retention schedules and Pennsylvania Historical and Museum Commission (PHMC) guidelines.
• Work with sensitive and confidential documents from various county departments and offices
• Prepare paper records for scanning by removing staples, paper clips, and bindings.
• Organize and sort records based on retention schedules and indexing requirements.
• Operate high-speed scanners and associated software to capture digital images of documents.
• Index scanned images with accurate metadata (e.g., case number, parcel ID, document type, date).
• Perform quality control checks to ensure images are clear, complete, and properly indexed.
• Identify records that are damaged or unsuitable for scanning and elevate as needed.
• Follow privacy, confidentiality, and records management policies, including HIPAA or CJIS if applicable.
• Assist with uploading, filing, or archiving digital records into the county’s document management system.
• May assist with the destruction of original documents after digitization and retention approval.
• Support other records management tasks such as inventorying, labeling, or retrieving documents.
• Receives files, papers, and boxes from all county offices via interoffice mail.
• Retrieves files and boxes from storage. Sorts, packs, and addresses records and send to all County offices via interoffice mail.

Other Duties:

• Attends meetings and trainings as required.
• Performs other job-related duties as assigned.

Minimum Training and Experience:

High school diploma or equivalent. Six to twelve (6-12) months working experience in clerical assignments. Use of Microsoft Office Suite (especially Outlook, Excel, and Word). Must possess a valid Pennsylvania driver's license and a willingness to travel as needed.

For more information contact HR at 814-355-6748 or [e-mail]

Centre County Government is an Equal Opportunity Employer