Document Operations Specialist I - Full Time

Smart Data Solutions, LLC; Tempe (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Smart Data Solutions, LLC in Tempe, AZ is seeking a Document Operations Specialist I to join our mailroom team. You will process documents, perform quality checks, and help ensure timely, accurate handling in a fast-paced environment.

You’ll work with scanning software and office tools, follow customer instructions, and maintain SLAs while safeguarding data integrity and complying with HiTRUST requirements.

Qualifications

• Demonstrates reliability with consistent attendance and punctuality.
• Able to follow written and verbal instructions accurately.
• Willing to adapt to changing processes and equipment.

Responsibilities

• Process, open, prepare, sort, batch, and perform quality control checks on documents.
• Prepare documents to ensure integrity for imaging and verify client criteria.
• Identify and verify names and P.O. Box numbers for proper processing.
• Operate workflow support tools and transport carts as needed.
• Support compliance with HiTRUST requirements and SLAs.

Skills

Reliability

Follow instructions

Adaptability

Organization

Time management

Communication

Computer literacy

Tools

Office software

Scanning software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Operations Specialist I - Full Time

W2 Full Time Tempe, AZ Office, Tempe, AZ, US

3 days ago Requisition ID: 1292

Document Operations Specialist I - Full Time

Join Smart Data Solutions and be a part of our expanding, state-of-the-art operations facility! As a Document Operations Specialist I,

you’ll play a key role in supporting our mailroom operations—processing work efficiently, ensuring quality, and contributing to the success of a growing team.

This position offers strong growth and learning opportunities, along with a competitive bi-weekly bonus structure.

What will you be doing?

A Document Operations Specialist I is responsible for maintaining high levels of productivity and quality to align with performance standards, customer documented instructions, requirements, and Service Level Agreements (SLAs), by performing the following responsibilities, including but not limited to:

Processing Responsibilities

• Open, prepare, sort, batch, and perform quality control checks on documents in a timely and accurate manner.
• Sort documents using the proper methodology and apply appropriate cover sheets in accordance with training and procedures.
• Preparing documents to ensure document integrity for imaging.
• Accurately identify and verify P.O. Box numbers, client names, and patient names on all documents to ensure proper processing based on client-specific criteria.

Other Responsibilities

• Operate Marc cart for transporting documents trays around the office.
• Ensure compliance with HiTRUST certification requirements, including:
• Working on one client at a time
• Returning unprocessed mail to the designated P.O. Box shelf
• Distributing processed mail to the correct scanning stations
• Ability to lift up to 45 pounds.
• Ability to remain in a stationary position for up to 50% of the workday.
• Perform other duties as assigned.

The duties set forth above are essential job functions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

What are we looking for?

• Demonstrated reliability with consistent attendance and punctuality.
• Ability to accurately follow written and verbal instructions.
• Willingness and ability to adapt to changing processes, priorities, and new equipment.
• Strong organizational skills with a high level of attention to detail.
• Effective time management skills with the ability to meet productivity and performance expectations.
• Clear and professional verbal and written communication skills.
• Proficient in basic computer operations, including data entry and use of standard office and scanning software.

Location: This position is located in our Tempe, AZ Mailroom.

Why this is the company for you?

• A company culture that is authentic, innovative, and collaborative! Our most powerful strength is our people! We build impactful solutions for our customers -their success is our success!
• A professional development and growth-oriented workplace
• Generous benefits including, health insurance, short-term, and long-term disability
• 401(k) with a company match to provide a better future in your retirement years
• A flexible environment with a competitive paid time off package; including vacation, holiday, give-back day, and a floating day

Who is Smart Data Solutions?

Smart Data Solutions (SDS) is a technology leader in healthcare process automation and interoperability. As a strategic partner, SDS helps clients digitally transform their operations, delivering tangible value through reduced costs, streamlined workflows, and an improved customer experience. With data, AI, and automation at its core, SDS provides solutions in Digital Mailroom and Data Capture, Clearinghouse, Intelligent Medical Records, Prior Authorization and Claim Operations. Trusted by over 500 clients—including multiple Blue Cross Blue Shield plans, regional health plans, TPAs, providers, and healthcare partners—SDS streamlines complex front, middle, and back-office operations.

As a technology leader in healthcare process automation and interoperability, Smart Data Solutions (SDS) is a strategic partner that utilizes data and intelligent automation to digitally transform operations and deliver outcomes for clients which reduces costs, streamlines workflows, and improves overall customer experience. Looking to the future, Smart Data Solutions has ambitious growth plans for the next few years and is currently seeking aDocument Operations Specialist I to join our team!

Smart Data Solutions is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.