Document Operations Specialist I - Full Time

smartdata solutions; Tempe (AZ); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Short-term disability

Long-term disability

401(k) with company match

Paid time off

Job summary

Smart Data Solutions in Tempe, AZ is seeking a Document Operations Specialist I to help launch and lead our mailroom operations. You will build processes, support a strong team, and help our growing organization meet SLAs and client requirements.

The role emphasizes reliability, attention to detail, and the ability to follow instructions. The position offers a competitive bi-weekly bonus, training opportunities, and a path for growth within the company.

Qualifications

• Demonstrated reliability with consistent attendance and punctuality.
• Ability to accurately follow written and verbal instructions.
• Willingness to adapt to changing processes and new equipment.
• Strong organizational skills with high attention to detail.

Responsibilities

• Open, prepare, sort, batch, and perform quality control on documents.
• Sort documents using proper methodology and apply cover sheets.
• Prepare documents to ensure integrity for imaging.
• Identify and verify P.O. Box numbers, client names, and patient names.

Skills

Reliability & punctuality

Attention to detail

Time management

Communication skills

Data entry

Basic computer operations

Tools

Office software

Scanning software

Marc cart operation

Job description

Document Operations Specialist I - Full Time

Join Smart Data Solutions and be a part of our expanding, state-of-the-art operations facility! As a Document Operations Specialist I, you’ll help launch and lead our mailroom operations—building processes, supporting a strong team, and driving success in a growing environment.

This position offers strong growth and learning opportunities, along with a competitive bi-weekly bonus structure.

What will you be doing?

A Document Operations Specialist I is responsible for maintaining high levels of productivity and quality to align with performance standards, customer documented instructions, requirements, and Service Level Agreements (SLAs), by performing the following responsibilities, including but not limited to:

Processing Responsibilities

• Open, prepare, sort, batch, and perform quality control checks on documents in a timely and accurate manner.
• Sort documents using the proper methodology and apply appropriate cover sheets in accordance with training and procedures.
• Preparing documents to ensure document integrity for imaging.
• Accurately identify and verify P.O. Box numbers, client names, and patient names on all documents to ensure proper processing based on client-specific criteria.

Other Responsibilities

• Operate Marc cart for transporting documents trays around the office.
• Ensure compliance with HiTRUST certification requirements, including:

• Working on one client at a time
• Returning unprocessed mail to the designated P.O. Box shelf
• Distributing processed mail to the correct scanning stations

• Ability to lift up to 45 pounds.
• Ability to remain in a stationary position for up to 50% of the workday.
• Perform other duties as assigned.

The duties set forth above are essential job functions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

What we’re looking for?

• Demonstrated reliability with consistent attendance and punctuality.
• Ability to accurately follow written and verbal instructions.
• Willingness and ability to adapt to changing processes, priorities, and new equipment.
• Strong organizational skills with a high level of attention to detail.
• Effective time management skills with the ability to meet productivity and performance expectations.
• Clear and professional verbal and written communication skills.
• Proficient in basic computer operations, including data entry and use of standard office and scanning software.

Location: This position is located in our Tempe, AZ Mailroom.

Why this is the company for you?

Top Benefits & Perks:

• A company culture that is authentic, innovative, and collaborative! Our most powerful strength is our people! We build impactful solutions for our customers -their success is our success!
• A professional development and growth-oriented workplace
• Generous benefits including, health insurance, short-term, and long-term disability
• 401(k) with a company match to provide a better future in your retirement years
• A flexible environment with a competitive paid time off package; including vacation, holiday, give-back day, and a floating day

Who is Smart Data Solutions?

Smart Data Solutions (SDS) is a technology leader in healthcare process automation and interoperability. As a strategic partner, SDS helps clients digitally transform their operations, delivering tangible value through reduced costs, streamlined workflows, and an improved customer experience. With data, AI, and automation at its core, SDS provides solutions in Digital Mailroom and Data Capture, Clearinghouse, Intelligent Medical Records, Prior Authorization and Claim Operations. Trusted by over 500 clients—including multiple Blue Cross Blue Shield plans, regional health plans, TPAs, providers, and healthcare partners—SDS streamlines complex front, middle, and back-office operations.

As a technology leader in healthcare process automation and interoperability, Smart Data Solutions (SDS) is a strategic partner that utilizes data and intelligent automation to digitally transform operations and deliver outcomes for clients which reduces costs, streamlines workflows, and improves overall customer experience. Looking to the future, Smart Data Solutions has ambitious growth plans for the next few years and is currently seeking a Document Operations Specialist I to join our team!

Smart Data Solutions is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Include shift schedule