Biotech Document Control & Workflow Specialist

Russell Tobin; South San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Russell Tobin is seeking a Nonclinical Document Management & Workflow Support professional for a 12-month contract in South San Francisco, CA. You will manage nonclinical documents, apply metadata, and publish final reports in document management systems.

The role requires strong editing, writing, and project management skills, with exposure to AI-augmented workflows. The ideal candidate has a biology/health background, at least 2 years of editing or document management experience, and a solid

Qualifications

• Bachelor's degree in English, science, communications, liberal arts, health-related field, or related discipline
• 2+ years of scientific editing, writing, or document management experience
• Knowledge of the drug development process and regulatory submissions required
• Strong project management and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple projects and meet aggressive deadlines
• Strong attention to detail and document quality
• Ability to anticipate, troubleshoot, and resolve issues impacting timelines
• Proficiency with Microsoft Word
• Experience with AI-augmented tools and automation for documentation workflows preferred
• Position type: 12-month contract with potential to extend

Responsibilities

• Manage and process non-clinical documents across digital libraries and folder structures
• Capture, identify, and apply accurate metadata to files and system records
• Publish finalized documents and reports within document management systems
• Perform QC and verification to ensure documents meet readiness standards
• Format, edit, and track nonclinical documents including study reports and regulatory summaries
• Retrieve missing information through historical archives and data research
• Initiate document records and enter accurate system data
• Track document deliverables, timelines, and completion status
• Coordinate document hand-offs and review cycles across teams
• Identify document or submission issues and collaborate to resolve
• Maintain internal team websites and portals and keep content up to date
• Communicate documentation processes and act as editorial resource

Skills

Scientific editing

Writing

Project management

Communication

Detail orientation

Multitasking

AI tools

Education

Bachelor's degree

Tools

Microsoft Word

AI-assisted workflows

Job description

Russell Tobin is seeking a Nonclinical Document Management & Workflow Support professional for a 12-month contract in South San Francisco, CA. You will manage nonclinical documents, apply metadata, and publish final reports in document management systems.

The role requires strong editing, writing, and project management skills, with exposure to AI-augmented workflows. The ideal candidate has a biology/health background, at least 2 years of editing or document management experience, and a solid