Nonclinical Document Management & Workflow Support

Pride Global; South San Francisco (CA); On-site; USD 62,000 - 69,000; Full time

Job summary

Russell Tobin is partnering with a top biotech company in South San Francisco, CA to identify a Nonclinical Document Management & Workflow Support professional for a 12-month contract. You will manage non-clinical documents, apply metadata, publish reports, perform QC, and coordinate reviews across authors and publishing teams.

Requirements include a Bachelor’s in English/science, 2+ years editing or document management, Word proficiency, and familiarity with AI-assisted workflows; pay is

Qualifications

• Bachelor’s degree in English, science, communications, liberal arts, health-related field, or related discipline.
• Minimum 2 years of scientific editing, writing, or document management experience.
• Knowledge of the drug development process and regulatory submissions is required.
• Strong project management and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and meet aggressive deadlines.
• Strong attention to detail and document quality.
• Ability to anticipate, troubleshoot, and resolve issues impacting timelines.
• Proficiency with Microsoft Word.
• Experience with AI-augmented tools and automation for documentation workflows is preferred.

Responsibilities

• Manage and process non-clinical documents across digital libraries and folder structures
• Capture, identify, and apply accurate metadata to files and system records
• Publish finalized documents and reports within document management systems
• Perform QC and verification to ensure documents meet readiness standards
• Format, edit, and track nonclinical documents, including study reports, GLP statements, CRO reports, and IND/BLA summaries
• Retrieve missing information through historical archives and data research
• Initiate document records and enter accurate system data
• Track document deliverables, timelines, and completion status
• Coordinate document hand-offs and review cycles across authors, subject matter experts, publishing teams, and stakeholders
• Identify document or submission issues and collaborate with teams to develop solutions
• Maintain internal team websites and portals and keep content up to date
• Communicate documentation processes and serve as an editorial resource for team members and stakeholders

Skills

Project management

Organizational skills

Written communication

Verbal communication

Attention to detail

AI-assisted workflows

Education

Bachelor's degree in English/Science

2+ years editing/document management

Tools

Microsoft Word

Document management systems

Job description

Russell Tobin is partnering with a top biotech company to identify aNonclinical Document Management & Workflow Supportprofessional for an opportunity in South San Francisco, CA.

Responsibilities:

• Manage and process non-clinical documents across digital libraries and folder structures


• Capture, identify, and apply accurate metadata to files and system records


• Publish finalized documents and reports within document management systems


• Perform QC and verification to ensure documents meet readiness standards


• Format, edit, and track nonclinical documents, including study reports, GLP statements, CRO reports, and IND/BLA summaries


• Retrieve missing information through historical archives and data research


• Initiate document records and enter accurate system data


• Track document deliverables, timelines, and completion status


• Coordinate document hand-offs and review cycles across authors, subject matter experts, publishing teams, and stakeholders


• Identify document or submission issues and collaborate with teams to develop solutions


• Maintain internal team websites and portals and keep content up to date


• Communicate documentation processes and serve as an editorial resource for team members and stakeholders

Requirements:

• Bachelor’s degree in English, science, communications, liberal arts, health-related field, or a related discipline


• Minimum 2 years of scientific editing, writing, or document management experience


• Knowledge of the drug development process and regulatory submissionsrequired


• Strong project management and organizational skills


• Strong written and verbal communication skills


• Ability to manage multiple projects and meet aggressive deadlines


• Strong attention to detail and document quality


• Ability to anticipate, troubleshoot, and resolve issues impacting timelines


• Proficiency with Microsoft Word


• Experience with AI-augmented tools and automation for documentation workflows is preferred

Additional Details:

• Location model: South San Francisco, CA 94080


• Position Type: 12-month contract with potential to extend


• Pay range approved: $45-$50/hr depending on experience

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