Document Management & Donor Records Coordinator

Oklahoma State University Foundation; Stillwater (OK); On-site; USD 38,000 - 54,000; Full time

Job summary

Oklahoma State University Foundation is seeking a Records Management Specialist to oversee documentation capture, storage, and delivery across organizational processes. You will mentor staff on the document management system and ensure data integrity in all records activities.

Responsibilities include biographical data updates in the alumni/development CRM, quality assurance, and cross-department liaison to improve services and compliance for donor records and fundraising efforts.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree in business administration, information management, or related field preferred.

Responsibilities

• Maintain the Document Management System (DMS) with scanning, indexing and data integrity checks.
• Process biographical data updates into the alumni/development CRM and ensure accuracy.
• Collaborate across departments, train staff on the DMS, and support data governance.

Skills

DMS Expertise

Quality Assurance

Technical Skills

Data Entry

Process Development

Problem-Solving

Interdepartmental Collaboration

Training & Support

Confidentiality & Compliance

Org & Analytical Skills

Humor

Education

High School diploma or equivalent

Bachelor's degree in business administration or information management

Tools

DMS Platforms

Microsoft Office

Job description

Oklahoma State University Foundation is seeking a Records Management Specialist to oversee documentation capture, storage, and delivery across organizational processes. You will mentor staff on the document management system and ensure data integrity in all records activities.

Responsibilities include biographical data updates in the alumni/development CRM, quality assurance, and cross-department liaison to improve services and compliance for donor records and fundraising efforts.