Document Digitization Specialist

CACI; Chantilly (VA); On-site; USD 60,000 - 122,000; Full time

Job summary

CACI is seeking a Document Digitization Specialist in Chantilly, VA to perform document conversion and imaging for government records digitization initiatives. You will ensure tasks are completed accurately, securely, and on schedule, while complying with agency policies and records management requirements.

The role requires handling various media types, operating high-speed scanners, performing quality checks, and maintaining production logs to support audits and chain-of-custody.

Qualifications

• High school diploma or equivalent.
• At least 3 years of professional business experience.
• Minimum of one year of experience performing document imaging, records digitization, or electronic document management.
• Working knowledge of document management systems, electronic records management, and procedures.
• Demonstrated attention to detail with the ability to consistently produce accurate, high-quality work.
• Ability to lift and move document boxes weighing up to 30 pounds and perform repetitive scanning activities.

Responsibilities

• Prepare documents for digitization by removing staples, paper clips, bindings, and other fasteners; repair damaged documents as necessary; and organize records for efficient scanning.
• Operate high-speed document scanners, microfilm scanners, microfiche scanners, and other imaging equipment to convert physical records into electronic formats.
• Digitize a variety of media, including paper documents, oversized records, photographs, microfilm, microfiche, and other multimedia materials.
• Perform image quality control by verifying scanned images for completeness, readability, orientation, image clarity, resolution, and accuracy.
• Re-scan documents as necessary to ensure all digital images meet established quality assurance standards.
• Maintain accurate production logs and tracking records to document completed work and support chain-of-custody and audit requirements.
• Ensure all digitized records are processed, stored, and transmitted in accordance with applicable federal information security, privacy, and records management regulations.
• Meet established daily and weekly production quotas while maintaining required quality and accuracy standards.
• Maintain an organized, secure work environment and protect sensitive or controlled information from unauthorized disclosure.
• Maintain image quality and indexing accuracy in accordance with government-established quality assurance requirements.
• Complete assigned digitization tasks within established production schedules and service-level expectations.
• Comply with all agency policies regarding records handling, confidentiality, inFollow standard operating procedures and quality control processes to ensure complete and accurate electronic records.

Skills

Attention to detail

Document imaging

Quality control

Production quotas

Safe handling

Education

High school diploma or equivalent

Tools

Document management systems

Job description

Job Title: Document Digitization Specialist

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: TS/SCI with Polygraph

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local* * *

The Opportunity:
The Document Digitization Specialist shall perform document conversion and imaging services in support of government records digitization initiatives. The contractor shall ensure all document digitization activities are completed accurately, securely, and within established production schedules while maintaining compliance with agency policies, quality standards, and records management requirements.

Primary Duties and Responsibilities:

• Prepare documents for digitization by removing staples, paper clips, bindings, and other fasteners; repair damaged documents as necessary; and organize records for efficient scanning.
• Operate high-speed document scanners, microfilm scanners, microfiche scanners, and other imaging equipment to convert physical records into electronic formats.
• Digitize a variety of media, including paper documents, oversized records, photographs, microfilm, microfiche, and other multimedia materials.
• Perform image quality control by verifying scanned images for completeness, readability, orientation, image clarity, resolution, and accuracy.
• Re-scan documents as necessary to ensure all digital images meet established quality assurance standards.
• Maintain accurate production logs and tracking records to document completed work and support chain-of-custody and audit requirements.
• Ensure all digitized records are processed, stored, and transmitted in accordance with applicable federal information security, privacy, and records management regulations.
• Meet established daily and weekly production quotas while maintaining required quality and accuracy standards.
• Maintain an organized, secure work environment and protect sensitive or controlled information from unauthorized disclosure.
• Maintain image quality and indexing accuracy in accordance with government-established quality assurance requirements.
• Complete assigned digitization tasks within established production schedules and service-level expectations.
• Comply with all agency policies regarding records handling, confidentiality, inFollow standard operating procedures and quality control processes to ensure complete and accurate electronic records.

Qualifications:

• High school diploma or equivalent.
• At least 3 years of professional business experience.
• Minimum of one (1) year of experience performing document imaging, records digitization, or electronic document management.
• Working knowledge of document management systems, electronic records management, and procedures.
• Demonstrated attention to detail with the ability to consistently produce accurate, high-quality work.
• Ability to lift and move document boxes weighing up to 30 pounds and perform repetitive scanning activities.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$59,600 - $122,100

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.