Document Coordinator I

Kindeva Drug Delivery; Missouri; On-site; USD 52,000 - 78,000; Full time

Job summary

Kindeva Drug Delivery in the United States is seeking a document control coordinator to manage GMP documents, issue batch records and maintain the QDMS system. The role ensures compliant, timely distribution of master GMP documents and supports site transfer cases.

You will format documents to approved templates, reconcile and archive records, and serve as SME for document management processes, with occasional late-night or weekend work as needed.

Qualifications

• Associates degree in science required.
• Experience in GMP environment preferred.
• Familiar with GMP documentation practices.

Responsibilities

• Create, format, revise, issue, reconcile, archive GMP documents and logbooks per procedures.
• Administer GMP documentation within QDMS including change summaries, reviewer assignments, and approvals routing.
• Prepare and maintain master GMP documents and ensure distribution to stakeholders.
• Issue and reconcile batch records in line with production schedules and approved protocols.
• Support site transfer cases and act as SME for document management processes.

Skills

Document management

GMP awareness

SOPs

Education

Associate degree in science field

Tools

QDMS

Job description

Our Work Matters

At Kindeva, we make products that save lives, ensuring better health and well-being for patients around the world.

• Significant growth opportunities
• Collaborative, team-oriented culture
• Direct impact on patient care
• Industry-leading pharmaceutical innovation

Why Kindeva?

• Purpose-driven work environment
• Significant growth opportunities
• Collaborative, team-oriented culture
• Direct impact on patient care
• Industry-leading pharmaceutical innovation

Role Summary

The document control coordinator is responsible for coordinating the system by which changes are made to controlled GMP documents such as SOPs, Forms, Batch Records, printed material, specifications, device design documents (DHF documents) etc. This includes issuing production batch records as well as maintaining several Tracking databases; formatting various document types to conform to approved templates within the Quality Document Management System (QDMS); finalizing approved GMP documents and ensuring copies are distributed to contract customers and Regulatory Affairs as needed. Responsible for preparation and maintenance of master GMP documents.

Role Responsibilities

Essential responsibilities include:

• Controlled document management: Create, format, revise, issue, reconcile, archive, and maintain GMP-controlled documents and logbooks in accordance with applicable procedures. Document types include SOPs, master batch records, specifications, laboratory methods, protocols, Design History File documents, training materials, reference manuals, job aids, and forms.
• QDMS compliance: Administer GMP documentation within the Quality Document Management Systems (QDMS), including document properties, formatting, change summaries, reviewer assignments, and approval routing to support compliance with applicable procedures, policies, regulations, and quality requirements.
• Batch record support: Issue and reconcile laboratory, production, replacement, redlined, supermarket, media fill, machine trial, experimental, and research batch records in accordance with production schedules and approved protocols.
• Record retention and archiving: Maintain company records within the record retention program. Scan, upload, and archive batch records, sterilization records, raw material test reports, cleanability assessments, and related records in the applicable electronic archive, shared file, or archival system in accordance with site SOPs and retention requirements.
• Tracking and transfer support: Create and maintain QA Documentation tracking databases and prepare site transfer cases, as needed.
• Process and project support: Serve as document author and subject matter expert for document management processes, support department projects, and perform assigned QA Documentation activities.
• Business coverage: Support occasional late-night or weekend work based on business needs.
• Other duties as assigned.

Basic Qualifications

Minimum Associates degree in a science field

Preferred

Experience in a GMP environment, preferably within Quality.

California residents should review our Notice for California Employees and Applicants before applying.

Kindeva Drug Delivery is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation or any other characteristic protected by federal, state or local law.