Document Coordinator I

Kindeva; Maryland Heights (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Kindeva is seeking a detail-oriented Document Control Coordinator to manage GMP documents, SOPs, batch records, and related materials. You will administer the QDMS, format and finalize documents, and ensure proper distribution to stakeholders within the quality organization.

Essential duties include creating and revising GMP documents, archiving records, and supporting QA tracking databases. On-site with occasional after-hours work may be required.

Qualifications

• This role requires GMP document handling and strict adherence to procedures (SOPs, batch records, specs).
• Experience with GMP documentation systems and change control processes is preferred.
• Attention to detail and accuracy in recording and archiving documents are essential.

Responsibilities

• Create, format, revise, issue, archive GMP-controlled documents and logbooks as per procedures.
• Administer GMP docs within QDMS including properties, change summaries, and approvals.
• Issue and reconcile batch records and related documents per production schedules.
• Maintain and archive records in electronic or archival systems per site SOPs.
• Support QA documentation tracking databases and site transfer cases.
• Serve as document author and SME for management processes; assist QA projects.
• Occasionally support late-night or weekend work based on business needs.
• Perform other duties as assigned.

Skills

Document management

Quality documentation

Attention to detail

Education

Associates degree in science

Tools

QDMS

Job description

Our Work Matters

At Kindeva, we make products that save lives, ensuring better health and well-being for patients around the world.

Why Kindeva?

• Purpose-driven work environment
• Significant growth opportunities
• Collaborative, team-oriented culture
• Direct impact on patient care
• Industry-leading pharmaceutical innovation

ROLE SUMMARY

The document control coordinator is responsible for coordinating the system by which changes are made to controlled GMP documents such as SOPs, Forms, Batch Records, printed material, specifications, device design documents (DHF documents) etc. This includes issuing production batch records as well as maintaining several Tracking databases; formatting various document types to conform to approved templates within the Quality Document Management System (QDMS); finalizing approved GMP documents and ensuring copies are distributed to contract customers and Regulatory Affairs as needed. Responsible for preparation and maintenance of master GMP documents.

ROLE RESPONSIBILITIES

Essential responsibilities include:

1. Controlled document management: Create, format, revise, issue, reconcile, archive, and maintain GMP-controlled documents and logbooks in accordance with applicable procedures. Document types include SOPs, master batch records, specifications, laboratory methods, protocols, Design History File documents, training materials, reference manuals, job aids, and forms.
2. QDMS compliance: Administer GMP documentation within the Quality Document Management Systems (QDMS), including document properties, formatting, change summaries, reviewer assignments, and approval routing to support compliance with applicable procedures, policies, regulations, and quality requirements.
3. Batch record support: Issue and reconcile laboratory, production, replacement, redlined, supermarket, media fill, machine trial, experimental, and research batch records in accordance with production schedules and approved protocols.
4. Record retention and archiving: Maintain company records within the record retention program. Scan, upload, and archive batch records, sterilization records, raw material test reports, cleanability assessments, and related records in the applicable electronic archive, shared file, or archival system in accordance with site SOPs and retention requirements.
5. Tracking and transfer support: Create and maintain QA Documentation tracking databases and prepare site transfer cases, as needed.
6. Process and project support: Serve as document author and subject matter expert for document management processes, support department projects, and perform assigned QA Documentation activities.
7. Business coverage: Support occasional late-night or weekend work based on business needs.
8. Other duties as assigned.

BASIC QUALIFICATIONS

MinimumAssociates degree in a science field

Preferred:

Experiencein a GMP environment, preferably within Quality.

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