Document Control Specialist

Jacobs Engineering Group; Honolulu (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Jacobs Engineering Group in the United States is seeking a document management professional to support program management records. The role focuses on controlling distribution, review for completeness, and ensuring proper release into the document control system.

With 3+ years in document management and SharePoint experience, you will maintain filing systems and provide training to the project team. This position offers a stable career path within our global firm that delivers critical

Qualifications

• Bachelor’s degree in a related field is highly desirable but not required.
• Minimum 3 years’ experience with project/program document management systems.
• Working knowledge of SharePoint is required.
• Capable of extreme attention to detail.

Responsibilities

• Control the distribution, access, and format of program management records and documents.
• Review incoming documents for completeness, approvals, and release, then log into the document control system.
• Monitor program correspondence to ensure timely responses and proper transmission.
• Process revisions to controlled documents and maintain naming conventions and classifications.
• Track and maintain daily document traffic, project correspondence, and filing systems.
• Provide training and support to the program management team on document management systems.

Skills

Document management

Attention to detail

Education

Bachelor's degree (desirable)

Tools

SharePoint

Job description

Full job description

Your Impact

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the “why” of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life‑saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we’re integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you’re interested in a long and rewarding career working with the #1 ranked most admired engineering / construction company in the world, then Jacobs is where you belong.

Responsibilities

• Controlling the distribution, access, and format of program management records and documents in accordance with the established distribution lists, workflows, and plans.
• Upon receipt of any document, review it for completeness, clarity, approvals, and release authorization, then enter it into the document control system per established processes.
• Monitoring program correspondence to ensure that transmitted documents have been received and documents requiring response are returned in a timely manner, per Task Order or PO requirements; involve direct communication with all entities involved in the Program Management Team.
• Processing revisions to controlled documents in the same manner as the original documents and superseded documents, maintaining a consistent naming convention and classification as per the program document plan.
• Tracking and providing general maintenance of the daily traffic of documents and communication, including general project correspondence, project reporting, implementation of the management plans, and maintaining the overall hard copy and electronic filing systems.
• Providing training and technical support to the program management team regarding the systems used to manage project information, including the overall functionality of the document control system.

Qualifications

• Bachelor’s degree is highly desirable but not required.
• Minimum 3 years’ experience with project / program document management systems.
• Working knowledge of SharePoint is required.
• Capable of extreme attention to detail.

Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good. With $15billion in revenue and a talent force of more than 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.