Document Controller/Project Management System's Administrator - Launch Infrastructure Development

Blue Origin LLC; Town of Florida (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Blue Origin LLC is seeking a Document Controller/Project Management System's Administrator to support launch infrastructure development projects. You will own the RFI process, submittals, document control, and turnover documentation, and administer Procore to keep leadership informed with accurate reporting and briefings.

The role manages recurring project processes, tracks docs through construction, and coordinates with engineering and contractor teams to meet schedule and quality requirements.

Qualifications

• 5-8 years of experience in project controls, project coordination, or document control on construction or industrial projects.
• Experience owning RFI and submittal logs and workflows on construction projects.
• Experience tracking and managing closeout documentation (as-builts, O&Ms, warranties, testing/commissioning records) through final turnover.
• Proficiency with project management software (e.g., Procore or similar platforms).

Responsibilities

• Serve as the primary RFI Manager, logging, routing, tracking, and closeout of RFIs across all project disciplines.
• Serve as the primary Submittal Manager, owning the submittal log and workflow, including distribution and review coordination.
• Serve as the primary Document Controller, organizing, version controlling, distributing, and archiving all project documentation.
• Administer project management platforms (Procore or similar), including user access and reporting tools.
• Coordinate with engineering, construction, and contractor teams to ensure closeout documentation meets schedule and standards.

Skills

RFI management

Submittal management

Document control

Project coordination

Data reporting

Tools

Procore

Job description

Application close date:Applications will be accepted on an ongoing basis until the requisition is closed.At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities.As part of a hardworking team of specialists, technicians, and engineers (use as appropriate), Blue Origin is seeking a Document Controller/Project Management System's Administrator to support launch infrastructure development projects. This role owns the RFI process, the submittal process, document control, and project closeout/turnover documentation, and administers project management systems (e.g., Procore) to keep leadership and stakeholders informed through accurate reporting and briefings. The Document Controller/Project Management System's Administrator manages recurring project processes and information flow so the technical team can stay focused on construction execution. The ideal candidate has strong organizational skills, sound judgment, and the experience to manage assigned processes independently.Special Mentions [ Edit or remove as needed ]Relocation providedTravel not anticipatedShifts available:DayshiftInterviews will include a technical assessmentResponsibilities include but are not limited to:Serve as the primary RFI Manager , owning the logging, routing, tracking, and closeout of Requests for Information across all project disciplines.Serve as the primary Submittal Manager , owning the submittal log and workflow, including distribution, review coordination, and tracking to ensure timely turnaround and compliance with project schedules.Serve as the primary Document Controller , owning the organization, accuracy, version control, distribution, and archiving of all project documentation, including drawings, specifications, contracts, correspondence, and meeting minutes.Own the administration of project management platforms (Procore or internally developed systems), including user access, workflows, document uploads, and reporting tools.Own the project closeout process, establishing document collection requirements and tracking mechanisms early in the project to avoid end-of-project scrambles.Track and collect as-built drawings, O&M manuals, warranties, and testing/commissioning documentation from contractors and subcontractors throughout construction.Compile and manage final turnover packages, ensuring completeness and compliance with project and company standards prior to handoff to operations.Coordinate with engineering, construction, and contractor teams to ensure closeout documentation requirements are understood and met on schedule.Coordinate across the project team to manage recurring processes, deadlines, and deliverables that support construction execution.Identify risks, delays, or gaps in information flow, and drive resolution across disciplines and contractors.Coordinate with engineering, construction, and contractor teams to resolve outstanding RFIs and submittals in a timely manner.Support audits and document traceability requirements as needed.Train and support project team members on system usage and best practices.Generate system-based reports to support project tracking and decision-making.Prepare regular project reports, dashboards, and status updates for internal stakeholders and leadership.Develop and support project briefings, presentations, and meeting materials.Track key project metrics and support the project team in identifying trends, risks, and action items.Support processing of DBIDS applications and badging for project personnel, subcontractors, and visitors as needed.Maintain accurate records of access approvals, renewals, and expirations to support project onboarding logistics.Minimum Qualifications5-8 years of experience in project controls, project coordination, or document control on construction or industrial projects (a degree is not required; equivalent practical experience is valued).Experience owning RFI and submittal logs and workflows on construction projects.Experience tracking and managing closeout documentation (as-builts, O&Ms, warranties, testing/commissioning records) through to final turnover.Proficiency with project management software (e.g., Procore or similar platforms).Strong organizational skills with the ability to manage multiple priorities and deadlines in a construction environment.Clear written and verbal communication skills, including experience preparing reports and presentations.Demonstrated experience managing assigned processes and responsibilities with minimal day-to-day direction.Must be a U.S. citizen or national, permanent resident (Green Card holder), or otherwise compliant with ITAR/EAR aerospace security controls.Preferred QualificationsExperience supporting launch site, aerospace, or other critical infrastructure construction projects.Familiarity with construction project documentation standards and workflows, including closeout and turnover requirements.Working knowledge of document control best practices and systems.Strong Excel and reporting/dashboard skills (e.g., Power BI, Smartsheet).Experience processing site access credentials (e.g., DBIDS) or badging for large construction or industrial sites is a plus.Culture StatementDon’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.Export Control RegulationsApplicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.Background CheckRequired for all positions: Blue’s Standard Background CheckRequired for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installationRequired for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing, vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physicalBenefitsBenefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.Stock Options for all regular employees (working at least 20 hours/week)Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.Equal Employment OpportunityBlue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.Affirmative Action and Disability AccommodationApplicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail] . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.