Assistant Project Manager

Eastern Shipbuilding Group, Inc; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Eastern Shipbuilding Group, Inc. is seeking an organized professional to support shipyard projects with daily administration, data collection, and reporting.

You will coordinate with vendors, prepare project status reports, reconcile time and material sheets, and obtain necessary signoffs. Strong MS Office skills, the ability to read construction drawings, and basic accounting or administrative experience are required.

Qualifications

• High school diploma or GED required; construction experience preferred.
• Ability to read and understand construction drawings.
• Basic accounting or administrative experience is helpful.

Responsibilities

• Attend to daily administrative tasks for shipyard projects.
• Prepare and distribute project status reports and data sheets.
• Reconcile time and material sheets and coordinate with payroll/accounting; obtain vendor signoffs.

Skills

Communication skills

Data analysis

Multi-tasking

Microsoft Office

Education

High school diploma or GED

Equivalent education/experience

Tools

MS Office Suite

Excel

Job description

This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

Functions

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Perform daily onboard ship checks to document project progress.
• Completion of supply requisition orders.
• Preparation and distribution of project status reports.
• Collect and compile daily time and material sheets for reconciliation.
• Work closely with the Payroll and Accounting departments to resolve reporting discrepancies.
• Produce daily cumulative reports.
• Obtain signoffs from vessel owners and vendors.
• Research and analysis functions may include tracking and forecasting, project evaluation and monitoring, maintaining compliance with government regulations, and performing any data analysis relevant to project tasks.
• Maintain communication with suppliers.
• Request quotes for scope of supply.
• Coordinate with regulatory bodies during the construction of the vessel.
• Arrange virtual and in-person meetings with management, vendors, and vessel representatives.
• Perform other duties as assigned.

Qualifications

• Education/Experience: High school diploma or GED equivalence required; construction experience required; shipyard/vessel construction experience is desired. An equivalent combination of education and experience may be considered.
• Ability to read and understand construction drawings required.
• basic accounting and administrative experience or similar required.
• Knowledge of ship terminology, safety, and Occupational Safety and Health Administration (OSHA) regulations is desired.

Skills

• Excellent written and verbal communication skills with the ability to effectively present information
• Ability to multi-task and prioritize tasks with strict deadlines.
• Ability to rapidly obtain, sort, filter, and analyze large volumes of data.
• Advanced Microsoft Office experience required, including Excel, Outlook, and Word.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock, moving mechanical parts, vibration, fumes, airborne particles, toxic or caustic chemicals, continual loud noise, and other hazards found in a heavy industrial shipyard environment. Rigorous compliance with safety procedures, policies, and personal safety equipment requirements is therefore mandatory.

Physical Activity/Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. This job will operate in multiple environments, including a professional office environment, and Shipboard/construction areas. The employee must be able to work in a ship production environment, including climbing, entering tanks and voids, etc., in all weather conditions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to communicate with production craftsmen, management, and customer representatives.

Equal Opportunity Statement

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Company Culture

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.