Project Administrator II

Hargrove and Associates, Inc; Baton Rouge (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid holidays

Paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove and Associates, Inc in Baton Rouge, LA is seeking an experienced Administrative Project Assistant to support project administration from the proposal phase through closeout. You will coordinate schedules, prepare correspondence, maintain client information in Dynamics and Outlook, and assist in creating proposals and reports.

Ideal candidates will have 6+ years of admin experience in an industrial engineering setting, strong Microsoft Office and proofreading skills, and the ability to

Qualifications

• 6+ years of administrative support experience, preferably in an industrial engineering environment.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• General project administration from proposal to closeout.
• Assist in Microsoft Dynamics Resource Planning and reports.
• Prepare project organization charts, correspondence, transmittals, mailings and labels.
• Enter and maintain client contact info in Dynamics and Outlook.
• Assist in creating and proofreading technical documents and proposals.
• Schedule meetings and distribute meeting notes.
• Prepare client and project presentations.
• Provide scanning, copying, faxing and filing for project information.
• Maintain meeting spaces and office organization.

Job description

What You'll Be Doing

Job Scope: Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to:

• Assisting in Microsoft Dynamics Resource Planning and producing reports.


• Preparation of project organizational charts.


• Preparation of project correspondence and transmittals.


• Preparation of project mailings and labels.


• Entering and maintaining current client contact information in both Microsoft Dynamics and Microsoft Outlook.


• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.


• Scheduling project and client meetings and arrangements.


• Preparation and distribution of project meeting notes.


• Preparation of client and project presentations.


• Execution of special projects.


• Providing scanning, copying, faxing, and filing services for project related information.


• Maintaining professional appearance of meeting spaces.

Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Certification: No certification is required for this position.

Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities:

• Knowledge and application of company standards.


• Knowledge and application of office administration procedures.


• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.


• Proficient in the use of Newforma, Microsoft Dynamics and other software as needed.


• Extreme attention to detail.


• Excellent proofreading and grammar.


• Ability to communicate effectively, both verbal and written.


• Ability to maintain confidentiality in all areas.


• Ability to work in a fast-paced environment with extreme multi-tasking.


• Ability to prioritize effectively.


• Ability to accurately develop reports.


• Ability to maintain effective working relationships with teammates, clients, and vendors.


• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.


• Ability to find and communicate accurate information.


• Ability to work flexible hours as needed.

Physical Requirements: Ability to sit, stand or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer.

We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to our profile.