Document Controller

Hargrove and Associates, Inc; Richmond (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Other benefits to eligible Teammates

Job summary

Hargrove is seeking an experienced Document Control/Administrative Specialist to support project teams in Richmond, VA. You will manage electronic files, coordinate document distribution, and assist project managers with daily admin tasks.

The ideal candidate has 5+ years in document control, strong attention to detail, and proficiency with MS Word, Excel, Access, Outlook, Adobe Acrobat, and Newforma.

Qualifications

• Requires 5+ years of experience in document control and administration.
• Knowledge of engineering document control standards and construction plans.
• Proficient with MS Word, Excel, Access, Outlook and Adobe Acrobat.
• Experience with Newforma software is preferred.
• Excellent listening and communication with extreme attention to detail.

Responsibilities

• Document management of electronic files for distribution and conversion between software packages.
• Researching files and records to locate documents as requested by personnel.
• Responding to client requests of all types.
• Generating activity reports as required by project managers.
• Assisting project managers with administrative tasks.

Skills

Document control expertise

Attention to detail

Organizational skills

Communication skills

Client interaction

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Outlook

Adobe Acrobat

Newforma

Job description

What You’ll Be Doing – Job Scope

Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education

• High School Diploma or equivalent is required.
• Advanced coursework is preferred.

Experience

• This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge of construction plans and diagrams.
• Knowledge of large‑scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Benefits

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Other benefits to eligible Teammates

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.

Company Overview

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.