Document Controller

United Integrated Services (USA) Corp.; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

A distinguished engineering and construction firm in Phoenix, Arizona is seeking a Document Controller to manage technical documents and support project teams. The successful candidate will have a Bachelor's degree in business management or a related field, along with relevant experience in document control and a strong proficiency in Microsoft Office Suite. You will play a key role in organizing project documents, ensuring timely access, and coordinating with various stakeholders for effective communication. This position requires excellent communication and organizational skills, and the ability to work under pressure while maintaining confidentiality.

Qualifications

• 1-3+ years of experience using an electronic document management system.
• Familiarity with technical information such as metadata, tags, and attributes of documents.

Responsibilities

• Maintain the integrity of electronic and hardcopy technical documents.
• Log, track, retrieve, and store project documents.
• Coordinate with Project Managers for document handling.

Skills

Proficiency in Microsoft Office Suite

Knowledge of document control management processes

Strong planning and organization skills

Excellent verbal and written communication skills in English

Ability to maintain confidentiality

Education

Bachelor’s degree in business management or related field

Tools

Electronic document management systems

Construction Management software

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary

The Document Controller will work with and maintain the integrity of electronic and hardcopy formats of technical documents such as blueprints and reports. Sorting, storing, accessing, archiving, and ensuring the accurate and timely accessing and distribution of documented information as requested. You will be the main point of contact for the management of project-related documents.

Essential Duties and Responsibilities

• Possess good knowledge of document control management processes and standards.
• Log, track, retrieve, and maintain proper organization and storage of all project documents including submittal and deliverable tracking and project logs.
• Utilize owner-provided Construction Management software.
• Review inspector’s daily reports for accuracy.
• Coordinate with Project Managers and Subcontractors to expedite turnaround times on submittal and deliverable transmissions and reviews.
• Print permitted drawings for city inspector reviews.
• Other responsibilities as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience

• Bachelor’s degree in business management, Administration, or a related field.
• 1-3+ years of relevant experience using an electronic document management system.

Skills and Competencies

• Familiarity with technical information such as metadata, tags, and attributes of construction and non-construction documents.
• Strong understanding of various disciplines and document types.
• Proactive with strong planning, organization, and time-management skills.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Meticulous and able to follow through with tasks promptly. High level of attention to detail, and highly organized.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).

Language Proficiency

• Excellent verbal and written communication skills in English.

Nice to have

• Construction industry experience.
• Written and verbal communication skills in Mandarin.

Additional Requirements

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.