Document Controller

KION Group; Grand Rapids (MI); Hybrid; USD 56,000 - 83,000; Full time

Benefits offered by this job

Career Development

Competitive Compensation and Benefits

Pay Transparency

Global Opportunities

Job summary

Dematic is seeking a Documentation Control Specialist to manage engineering drawings and documents in a hybrid Grand Rapids, MI office. You will ensure accuracy, maintain the document repository, and support cross-functional engineering teams.

The role requires reading mechanical drawings and electrical schematics, strong organizational skills, and proficiency with Word, PDF tools, and document control systems. Travel up to 10% may be required.

Qualifications

• Bachelor’s degree preferred; equivalent experience may be considered.
• 1–5 years in document control or technical documentation.
• Proficiency with Microsoft Office, PDF editing tools, Adobe Creative Suite.
• Ability to read mechanical drawings and electrical schematics.
• Strong written and verbal English communication.
• Excellent organizational and time-management skills.
• Willingness to travel up to 10%.

Responsibilities

• Process Product Documentation Requests by researching project status and coordinating follow-up with engineers.
• Acquire, verify, and prepare engineering drawings for customer use.
• Gather, organize, and maintain parts information and manuals.
• Format, edit, and redact sensitive information in Word and PDF documents.
• Create and maintain bookmarked PDF files for navigation.
• Enter, update, and maintain project tracking information and status updates.
• Manage multiple projects and priorities while meeting deadlines.

Skills

MS Office

PDF editing

Adobe CS

Document control systems

Mechanical drawings

Electrical schematics

Technical writing

Project management

Communication

Education

Bachelor’s degree preferred

Tools

Document control software

PDF editing tools

Job description

Dematic is seeking a highly organized and detail-oriented Documentation Control Specialist to manage engineering drawings and documents. This role ensures accuracy, completeness, and adherence to quality standards, as well as maintains an organized document repository.

We offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The base pay range for this role is estimated to be $56,250-82,500 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

Key Responsibilities:

• Request Processing: Process Product Documentation Requests by researching project status, answering questions, and coordinating follow-up with engineers.
• Drawing Management: Acquire, verify, and prepare mechanical and electrical engineering drawings for customer use.
• Content Organization: Gather, organize, and maintain parts information, Dematic documentation, and third-party vendor manuals.
• Document Preparation: Format, edit, and redact sensitive information within Microsoft Word and PDF documents.
• PDF Management: Create and maintain bookmarked PDF files for improved customer navigation and usability.
• Project Tracking: Enter, update, and maintain project tracking information, including engineering status updates.
• Workload Management: Manage multiple projects and priorities simultaneously while meeting established deadlines.

What We Are Looking For:

• Education: Bachelor’s degree preferred; equivalent experience may be considered in lieu of a degree.
• Experience: 1-5 years of experience in document control, technical documentation, or a related field.
• Software Proficiency: Proficiency with Microsoft Office, PDF editing tools, Adobe Creative Suite, and document control systems.
• Technical Skills: Ability to read and interpret mechanical drawings and electrical schematics.
• Communication: Strong written and verbal English communication skills with the ability to translate complex technical information into clear, practical documentation.
• Organization: Excellent organizational, time management, and prioritization skills.
• Standards & Documentation: Ability to follow documentation standards, styles, templates, and established processes.
• Attention to Detail: Exceptional attention to detail and accuracy.
• Project Management: Strong project management, research, and interpersonal communication skills.
• Confidentiality: Ability to handle confidential information responsibly.
• Travel: Willingness to travel depending on the needs of the business, possibly up to 10%

Location & Authorization: This is a hybrid role requiring proximity to our U.S. office in Grand Rapids MI. Applicants must be authorized to work in the U.S. without the need for current or future sponsorship.

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