Document Control Support Intermediate

Jacobs; Corvallis (OR); Hybrid; USD 30,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Paid time off

Holiday pay

Caregiver leave

Employee stock purchase plan

Job summary

Jacobs is seeking a dedicated project administrator to support delivery processes for complex initiatives. You will coordinate meetings, assist project managers, manage documents, and help prepare reports and data for client deliverables.

This role blends administrative precision with proactive collaboration across the program team. The position offers a hybrid work arrangement and a comprehensive benefits package, including health coverage and a 401(k).

Qualifications

• Administrative and coordination experience on project delivery processes.
• Support for project managers and program staff in administrative tasks.
• Data collection, reporting, meeting logistics and document management.

Responsibilities

• Arranges and attends program/project status meetings.
• Supports project design and project managers with administrative tasks.
• Assists in data collection, communications, meeting materials, and reports.
• Coordinates updating, access and maintenance of project databases.
• Handles project deliverables, drawings, specifications and other documents.
• Ensures documentation meets client formatting requirements.
• Controls and edits documents for distribution.
• Performs ad hoc duties to assist the project team.

Skills

Project coordination

Administrative support

Data collection

Meeting scheduling

Document control

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Provides project administrative and coordination support with established project delivery processes ensuring the orderly, efficient, and timely completion of the project scope, in accordance with requirements specified in the contract documents.

• Arranges and attends program/project status meetings
• Supports project design and Project Managers and other program staff in administrative tasks
• Assists in the collection/distribution of data, communications, coordination of meetings and materials, tracking various information or preparation of reports associated with a project
• Coordinates updating, access and maintenance of project databases
• Coordinates production and delivery of project deliverables, drawings, specifications, and other documents
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, redlines, fonts and style, pagination and numbering and other activities that may be required to achieve a client's documentation requirements.
• Control and edit documents and other related items for appropriate distribution
• Ad hoc duties as required to assist the project team and other duties as assigned

Here’s what you’ll need

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $45,800.00 to $69,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.