Document Control Specialist – Manufacturing Compliance

XLR8 EMS; San Clemente (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

XLR8 EMS seeks a Document Control Administrator to maintain and improve the company’s document control system in a fast-paced contract manufacturing environment. You will ensure documentation is accurate, accessible, and effectively controlled throughout its lifecycle.

The role requires accuracy, data integrity, and cross-functional collaboration, including managing MCO/MROs, deviations, and change requests, while keeping records organized and ready for audits.

Qualifications

• 2+ years of document control experience in a manufacturing environment.
• Proficiency in Microsoft Word (templates, formatting).
• Advanced proficiency in Adobe Acrobat (fillable forms, security, signatures, redaction).
• Familiarity with controlled document workflows and quality management systems.

Responsibilities

• Maintain and administer the document control system, including procedures, work instructions, forms, drawings, specifications, and records.
• Ensure documents are reviewed, approved, distributed, and revised according to company policies and regulatory standards.
• Manage electronic document control platforms.
• Track and communicate document status, pending changes, and revision updates.
• Coordinate Media Change Orders (MCO/MROs), Deviations, and Change Requests, ensuring accuracy and timely processing.
• Remove obsolete documents from circulation and verify correct revisions at points of use.
• Maintain organized records in accordance with retention policies and regulatory requirements (ISO 9001, AS9100, ISO 13485, etc.).
• Support audits by providing controlled documents, logs, and traceability records.
• Manage environmental compliance documentation such as REACH, RoHS, and related declarations.
• Coordinate and complete customer surveys, supplier questionnaires, and compliance forms.

Skills

Attention to detail

Communication

Cross-functional collaboration

Data integrity

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Adobe Acrobat

QMS

Job description

XLR8 EMS seeks a Document Control Administrator to maintain and improve the company’s document control system in a fast-paced contract manufacturing environment. You will ensure documentation is accurate, accessible, and effectively controlled throughout its lifecycle.

The role requires accuracy, data integrity, and cross-functional collaboration, including managing MCO/MROs, deviations, and change requests, while keeping records organized and ready for audits.