Document Control Specialist - ID/NY

Parsons; Boise (ID); On-site; USD 88,000 - 155,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

ESOP

401(k)

Life insurance

Flexible schedules

Holidays

Job summary

Parsons is seeking a talented Document Control Specialist to support clients' document control organization, administering workflows, repositories, turnover tracking, and retention processes for selected projects.

You will maintain turnover documentation, verify deliverables against requirements, and support protocol improvements while working in a staff augmentation capacity within the client's workforce.

Qualifications

• High school diploma and 12+ years of relevant work experience, including 8+ years in lead document control.
• Experience in document control on construction or capital projects.
• Strong understanding of transmittals, version control, turnover packages, and records retention.
• Experience with document management systems and tracking logs.
• Strong organization, accuracy, and follow-through.

Responsibilities

• Administer existing document control systems and procedures, including organization, tracking, transfer, versioning, approvals, storage and retrieval standards, and retention compliance.
• Work within the client's current document control organization and systems as directed.
• Support project-wide document control protocols for transmitting, receiving, tracking, and storing project documents.
• Assist in administration of flowcharts, SOPs, and document management systems; recommend improvements.
• Support independent repository to preserve direct access to project records.
• Maintain turnover document register (as-builts, O&M manuals, warranties, spare parts lists, test certificates).
• Verify receipt and completeness of turnover deliverables against contractual requirements; notify leadership of deficiencies.
• Provide services in staff augmentation capacity supporting the client's workforce.

Skills

Document control leadership

Construction projects

Transmittals & turnover

Document management systems

Attention to detail

Education

High school diploma

Tools

Turnover packages

Version control

Tracking logs

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is looking for a talented Document Control Specialist to join our team! In this role you will support clients document control organization by administering document workflows, record repositories, turnover document tracking, and retention processes for selected projects.

What You’ll Be Doing

• Administer existing document control systems and procedures, including document organization, tracking, transfer, version control, approval processes, storage and retrieval standards, and record retention compliance.

• Work within the clients current document control organization and systems unless directed otherwise.

• Support project-wide document control protocols for transmitting, receiving, tracking, and storing project documents.

• Assist in administration of existing flowcharts, standard operating procedures, and document management systems and recommend process improvements where appropriate.

• Support the clients separate document management system as an independent repository to help preserve direct access to project records.

• Maintain a turnover document register for required completion documentation, including as-built drawings, operation and maintenance manuals, equipment warranties, spare parts lists, test certificates, and other contract deliverables.

• Verify receipt and completeness of turnover deliverables against contractual requirements and notify project leadership of deficiencies.

• Perform all services in a staff augmentation capacity in support of the clients existing workforce.

What Required Skills You’ll Bring

• High school diploma (or equivalent) and typically 12+ years of relevant work experience, including 8+ years of prior document control experience in a lead capacity.

• Experience in document control on construction or capital projects.

• Strong understanding of transmittals, version control, turnover packages, and records retention.

• Experience with document management systems and tracking logs.

• Strong organization, accuracy, and follow-through.

What Desired Skills You’ll Bring

• Experience supporting owner-side document control organizations.

• Familiarity with turnover documentation for commissioning and operations handoff.

• Experience in industrial, semiconductor, or mission-critical environments.

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions - and to help them see what's next!

Salary Range: $88,400.00 - $154,700.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.